Notice Dated: 20th August 2026
Dear Members of the Future Warsop Grassroots Grants Committee: Cllrs N Hughes (Chair), A
Burgin, K Grubb and A Hawkins
You are hereby summoned to attend a meeting of the Future Warsop Grassroots Grants Committee which will be held on Thursday 17th September 2026 commencing 6.30pm at
Lifespring (old Town Hall). The business of the meeting is set out in the agenda below.
An invitation has also been sent to the Relationship Manager at EMCCA.
Jade Wilson, Clerk to Warsop Parish Council
Please note: There is a right to record, film and broadcast meetings of the council and committees, established following the Local
Government Audit and Accountability Act 2014. This is in addition to the rights of the press and public to attend such meetings. Meetings or
parts of the meetings from which the press and public are excluded may not be filmed or recorded.
Agenda
| Agenda no | Agenda item title | Power/ Regulation |
| Public forum: To receive questions or comments from members of the parish regarding any matters relating to items on this agenda (15 minutes maximum) | ||
| GC-26-01 | To receive apologies for absence. | LGA 1972 s85 (1) & Sch 12, p40. |
| GC-26-02 | a.) To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.
b.) Members to complete and sign Conflict of Interest Declaration form. c.) Members to complete and sign Confidentiality Undertaking form. |
Localism Act 2011 |
| GC-26-03
|
To consider if any items on the agenda require the exclusion of public and press under the Public Bodies (Admission to Meetings) Act 1960 during the consideration of items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted. | Public Bodies (Admission to Meetings) Act 1960 |
| GC-26-04 | Grassroots Funding Round 1:
a.) Confirmation that members have scored all applications fairly b.) To count the scores from the assessment/matrix for each application and discuss results/scores c.) Approve full awards up to a combined total of £4,500 – include any partial awards d.) Authorise Clerk to transfer funds for each award, inform applicants if they are unsuccessful and offer feedback if required and publish list of successful applicants e.) Agree process and dates for monitoring and feedback forms of successful applicants |
|
| GC-26-05 | To agree the deadlines for the Second Round of Grants:
a.) Advertise the funding / launch b.) Deadline for return of completed applications c.) Review of applications by panel (timings) d.) Committee/panel meeting to approve awards |
|
| GC-26-06 | To agree the date and time of the next Committee meeting
Meeting Close. |
|
Minutes
MINUTES of the Future Warsop Grassroots Grants Committee meeting held on Thursday 17th September 2026 commencing at 6.30pm at Lifespring (old Town Hall).
Members present: Cllr N Hughes (in the Chair), Cllr A Burgin, Cllr K Grubb and Cllr A Hawkins
Also in attendance: Clerk – Jade Wilson
0 member of the public (MOP)
| Agenda no | Agenda item title | Power/ Regulation |
| Public forum: To receive questions or comments from members of the parish regarding any matters relating to items on this agenda (15 minutes maximum) | ||
| GC-26-01 | To receive apologies for absence
None |
LGA 1972 s85 (1) & Sch 12, p40. |
| GC-26-02 | a.) To receive any declarations of interest in accordance with the requirements of the Localism Act 2011
None b.) Members to complete and sign Conflict of Interest Declaration form RESOLVED: All members of the committee signed the Conflict of Interest Declaration form. These will be retained by the Clerk. c.) Members to complete and sign Confidentiality Undertaking form RESOLVED: All members of the committee signed the Conflict of Interest Declaration form. These will be retained by the Clerk. |
Localism Act 2011 |
| GC-26-03
|
To consider if any items on the agenda require the exclusion of public and press under the Public Bodies (Admission to Meetings) Act 1960 during the consideration of items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted
None – no members of public present. RESOLVED: All members agreed that future discussions regarding grants application scoring and voting should be held in confidential session. This is due to the discussion of applicant finances. |
Public Bodies (Admission to Meetings) Act 1960 |
| GC-26-04 | Grassroots Funding Round 1:
a.) Confirmation that members have scored all applications fairly CONFIRMED by all members 8 applications had been received (by the deadline) from the following. · Paul’s Pit Stop – £1,000 · The Oaklands Centre – £500 · The Ideopath CIC – £1,500 · The Black Market Venue – £1,500 · Stonebridge Field Group (Stonebridge Connect) – £1,500 · Warsop Christmas Smile – £1,000 · Lifespring – £1,500 · Titchfield & Sookholme Bowls Club – £1,000 Total amount of all applications in First Round: £9,500 Total amount available to be awarded in First Round: £4,500 b.) To count the scores from the assessment/matrix for each application and discuss results/scores The Clerk counted the individual scores from each member and totalled the scores. As per the terms of reference, only applications that had scored at least 21 by each member could be considered for a grant. Scores will be retained by the Clerk for audit purposes. c.) Approve full awards up to a combined total of £4,500 – include any partial awards RESOLVED: After counting individual scores from each member (with applications requiring at least 21 per member to be considered for an award), the following applications were declared successful: · Paul’s Pit Stop – £1,000 · The Oaklands Centre – £500 · Lifespring – £1,500 · Warsop Parish Christmas Smile – £1,000 Total: £4,000. There will be £500 carried forward to Round 2. d.) Authorise Clerk to transfer funds for each award, inform applicants if they are unsuccessful and offer feedback if required and publish list of successful applicants RESOLVED: That the Clerk make payments to the successful applicants as soon as possible. The Clerk will contact all applicants to update them of the status of their application, offering feedback if required. A list of successful applicants will be published in Warsop News and recipients will be asked for comments to add if they want to. e.) Agree process and dates for monitoring and feedback forms of successful applicants RESOLVED: It was agreed that as all projects differ in timing and delivery, a set date cannot be decided. This process would be ongoing. |
|
| GC-26-05 | To agree the deadlines for the Second Round of Grants:
a.) Advertise the funding / launch RESOLVED: Members agreed that the second round should be advertised in December for a 1st January 2027 launch. b.) Deadline for return of completed applications RESOLVED: members agreed that the deadline for applicants should be 31st January 2027. c.) Review of applications by panel (timings) RESOLVED: Members agreed to review applications between 2nd and 10th February 2027. d.) Committee/panel meeting to approve awards RESOLVED: Members agreed to meet on Thursday 11th February 2027 – 6.30pm. |
|
| GC-26-06 | The date and time of the next Committee meeting will be Thursday 11th February 2027 – 6.30pm. Meeting Closed at 7.55pm. | |
Signature of the Chair: ___