Agenda
Dear Councillor,
You are hereby summoned to attend a meeting of the F&GP
l which will be held on Monday, 15 September commencing at 6.00pm in the at Warsop Town Hall.
The business of the meeting is set out in the agenda below.
Yours sincerely,
Nadine McGuiness
| Agenda no | Agenda item title | Power/ Regulation |
| 2025-74 | To note apologies for absence. | Local Government Act 1972, s85 (1) & Sch 12, p40. |
| 2025-75 | To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and consider any dispensation requests received by the Clerk | Localism Act 2011, s31, s33 |
| 2025-76 | To consider if any items on the agenda require the exclusion of public and press under the Public Bodies (Admission to Meetings) Act 1960 during the consideration of items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted. | Public Bodies (Admission to Meetings) Act 1960 |
| 2025-77 | To approve the publisher for WPN | |
| 2025-78 | To approve bookings and payments for the Christmas Event | |
| 2025-79 | To consider buying a snow globe | |
| 2025-80 | To approve payment for buying a snow machine
|
|
| 2025-81 | To consider buying Reindeer Statues | |
| 2025-82 | Office Premises
To consider re-locating the council’s offices to the ground floor of the town hall so the council’s premises are more accessible to members of the public. Full costings and feasibility study to follow. |
|
| 2025-83 | Discuss Budget and Banking arrangements | |
| 2025-84 | To approve the new Clerk being added to the banking | |
| 2025-85 | To approve the appointment of the events Coordinator | |
| 2025-86 | To approve the events coordinator to be added to the banking | |
| 2025-87 | To approve the purchase of a Laptop for the events coordinator | |
| ) |
Minutes
MINUTES of the Finance & General Purpose (F&GP) Committee held on 15th September 2025 commencing at 6.00pm at Warsop Town Hall.
Members present: Cllrs J Stephenson (Chair), Cllr N McGuiness, Cllr K Hardy
In attendance: One Councillor (not a member of this Committee)
| Agenda no | Agenda item title |
| 2025-74 | To note apologies for absence.
Cllr K Bonsall sent apologies. |
| 2025-75 | To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and consider any dispensation requests received by the Clerk
There were no declarations of interest. |
| 2025-76 | To consider if any items on the agenda require the exclusion of public and press under the Public Bodies (Admission to Meetings) Act 1960 during the consideration of items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted.
No press or public present |
| 2025-77 | To approve the publisher/designer for WPN
It was agreed that publishing should remain with Colin Archer. It was agreed to trial Karen Emm as Designer for the Winter 2025 issue. |
| 2025-78 | To approve bookings and payments for the Christmas Event
All bookings and payments were agreed. Electric Bear require a 50% deposit and this will be paid by cheque. |
| 2025-79 | To consider buying a snow globe
Purchase of a snow globe was discussed. It was agreed subject to a contract being put in place between WPC and The Shed/Target 1 CIC. Before its purchase, it is recommended that Council research the amount of training and number of volunteers required to manage it. |
| 2025-80 | To approve payment for buying a snow machine
After a discussion of costs so far for the Christmas event (estimated at £9,800 against a £10,000 budget) It was decided to leave this purchase and review for future events. |
| 2025-81 | To consider buying Reindeer Statues
The purchase of reindeer statues was agreed. |
| 2025-82 | Office Premises – To consider re-locating the council’s offices to the ground floor of the town hall so the council’s premises are more accessible to members of the public. Full costings and feasibility study to follow.
It was agreed that the council must meet its accessibility duties under the Equality Act. With the chair lift out of service, there is currently no access to The Chambers or office for people unable to use the stairs. It was agreed this decision was out of the scope of the F&GP committee and needs to be discussed at Full Council, in order to consider the available options. It was agreed that Christmas Smile could use The Chambers for the Christmas campaign if the downstairs room wasn’t available. Members recommend purchasing a coffee/tea machine for the office – councillors and staff team to make an agreed payment per drink, members of the public attending meetings can be offered drinks. |
| 2025-83 | Discuss Budget and Banking arrangements
The latest figures were discussed, and it was agreed that Scribe doesn’t currently fully represent the council’s current financial position in terms of budget pots. This is to be discussed with the new Clerk so it can be looked into. The quotations for the urgent tree works were discussed. Maplebeck was the preferred contractor. It was agreed the tree work at the Church needed to be done as soon as possible for Health and Safety reasons. Therefore, the F&GP committee recommends expenditure of up to £3,000 for this purpose and to instruct the contractor to book in this work asap. |
| 2025-84 | To approve the new Clerk being added to the banking
Agreed and approved. |
| 2025-85 | To approve the appointment of the Events Coordinator
Agreed and approved. |
| 2025-86 | To approve the Events Coordinator to be added to the banking
Agreed and approved. |
| 2025-87 | To approve the purchase of a Laptop for the events coordinator
Agreed and approved. When the Clerk’s laptop was purchased there was the option to get a second laptop for a lower price and it was agreed Council should take advantage of this offer. |
| Meeting closed: 7pm |