Notice Dated: 24th March 2026
Dear Members of the HR Committee: Cllrs N Hughes (Chair), K Grubb, A Hawkins, N McGuiness and J Stephenson
You are hereby summoned to attend a meeting of the HR Committee which will be held on Monday, 13th April 2026 commencing 6.00pm at Lifespring (old Town Hall). The business of the meeting is set out in the agenda below.
Jade Wilson Clerk to Warsop Parish Council
Please note: There is a right to record, film and broadcast meetings of the council and committees, established following the Local Government Audit and Accountability Act 2014. This is in addition to the rights of the press and public to attend such meetings. Meetings or parts of the meetings from which the press and public are excluded may not be filmed or recorded.
| Agenda no | Agenda item title | Power/ Regulation |
| Public forum: To receive questions or comments from members of the parish regarding any matters relating to items on this agenda (15 minutes maximum) | ||
| HR-26-01 | To receive apologies for absence. | LGA 1972 s85 (1) & Sch 12, p40. |
| HR-26-02 | To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and consider any dispensation requests received by the Clerk. | Localism Act 2011 |
| HR-26-03
|
To consider if any items on the agenda require the exclusion of public and press under the Public Bodies (Admission to Meetings) Act 1960 during the consideration of items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted. | Public Bodies (Admission to Meetings) Act 1960 |
| HR-26-04 | To approve and sign the Minutes of the HR Committee Meeting on 12th January 2026 | LGA 1972
Sch 12 p41 |
| HR-26-05 | Consider the advice about travel time payments and make a decision | |
| HR-26-06 | Staffing updates:
a.) To receive and approve the overtime report/summary – approve that any TOIL/unused A/L can be carried to next FY b.) To note the three-months probationary review for the Administrative Assistant (scheduled 13th April). Resolve to confirm permanent appointment or extend probation. a.) To discuss current staff hours and approve any additional hours required for delivery of grant funded projects or additional events/fundraising provision b.) To discuss and agree any incremental rises for April 2026 |
|
| HR-26-07 | To approve and implement the following new Parish Council policies:
a.) Whistleblowing Policy b.) Lone Working Policy (amended) c.) Grievance and Disciplinary Policy d.) Training and Development (Staff & Councillors) Policy |
|
| HR26-08 | To agree the date and time of the next HR Committee Meeting –
Meeting Close. |
|
Minutes
MINUTES of the HR Committee meeting held on Monday 13th April 2026 commencing at 6.00pm at Lifespring (old Town Hall).
Members present: Cllr N Hughes (in the Chair), Cllr K Grubb, Cllr A Hawkins and Cllr N McGuiness
Also in attendance: Clerk – Jade Wilson
There were no Members of the public present – Cllr K Hardy arrived at 6.20pm.
| Agenda no | Agenda item title | Power/ Regulation |
| Public forum: To receive questions or comments from members of the parish regarding any matters relating to items on this agenda (15 minutes maximum)
None. |
||
| HR-26-01 | To receive apologies for absence.
Apologies were received and accepted from Cllr J Stephenson. |
LGA 1972 s85 (1) & Sch 12, p40. |
| HR-26-02 | To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and consider any dispensation requests received by the Clerk.
None |
Localism Act 2011 |
| HR-26-03
|
To consider if any items on the agenda require the exclusion of public and press under the Public Bodies (Admission to Meetings) Act 1960 during the consideration of items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted.
None |
Public Bodies (Admission to Meetings) Act 1960 |
| HR-26-04 | To approve and sign the Minutes of the HR Committee Meeting on 12th January 2026
RESOLVED: Cllr N McGuiness proposed the minutes are a true record. This was seconded by Cllr A Hawkins and agreed. The minutes were signed by the Chair. |
LGA 1972
Sch 12 p41 |
| HR-26-05 | Consider the advice about travel time payments and make a decision
RESOLVED: After discussion, it was agreed that the travel time is approved and paid for the major weekend events (probably 3 or 4 a year) that are over and above usual working hours for the Events Coordinator. This will be backdated to Remembrance and Winterfest 2025. Payment for mileage shall be at the rate of 45p per mile. The Clerk was asked to work with the Admin Assistant to draft a new policy to be approved (base on a NALC Model policy). |
|
| HR-26-06 | Staffing updates:
a.) To receive and approve the overtime report/summary – approve that any TOIL/unused A/L can be carried to next FY RESOLVED: The overtime report was discussed and agreed, with approval given to carry forward TOIL and A/L to the next FY. b.) To note the three-months probationary review for the Administrative Assistant (scheduled 13th April). Resolve to confirm permanent appointment or extend probation. RESOLVED: Cllr N Hughes gave a summary of the probationary review. She had also written a report with decisions and recommendations that were stored in the HR files. The recommendations were discussed and agreed by the HR Committee c.) To discuss current staff hours and approve any additional hours required for delivery of grant funded projects or additional events/fundraising provision RESOLVED: It was agreed that staff should be paid for overtime for any work relating to the Mayors Fund (from the Admin Budget). Overtime was agreed for the Events & Liaison Coordinator for the May music event (up to 12 hours) and will be discussed again in the F&GP meeting. There was a Carnival Meeting coming up, so no decision was made regarding the 2027 carnival yet. d.) To discuss and agree any incremental rises for April 2026 RESOLVED: Recommendations were discussed and agreed by the HR Committee and information stored in the HR file. |
|
| HR-26-07 | To approve and implement the following new Parish Council policies:
a.) Whistleblowing Policy – APPROVED b.) Lone Working Policy (amended) – APPROVED (with the edit of one typo on page 4 ‘loan’) c.) Grievance and Disciplinary Policy – APPROVED (with the edit of one typo on page 4 ‘chair’) d.) Training and Development (Staff & Councillors) Policy –APPROVED RESOLVED: It was unanimously agreed to implement the policies, after the two edits. It was also agreed to add in a paragraph on the Lone Working Policy covering locking the office and/or front door if staff were in the building alone. Clerk to action this edit. |
|
| HR26-08 | To agree the date and time of the next HR Committee Meeting –
Monday 14th September 2026 – 6pm. Meeting Closed at 6.49pm. |
|
Signature of the Chair: __________________________________________
