F&GP Committee Meeting 13th April 2026
Notice Dated: Monday 30th March 2026
Dear Members of the F&GP Committee: Cllrs J Stephenson (Chair), K Grubb, A Hawkins, K Hardy, N Hughes and N McGuiness.
You are hereby summoned to attend a meeting of the F&GP Committee which will be held on Monday, 13th April 2026 commencing immediately after the HR Committee meeting (starting at 6.00pm) at Lifespring (old Town Hall).
The business of the meeting is set out in the agenda below.
Jade Wilson Clerk to Warsop Parish Council
Please note: There is a right to record, film and broadcast meetings of the council and committees, established following the Local Government Audit and Accountability Act 2014. This is in addition to the rights of the press and public to attend such meetings. Meetings or parts of the meetings from which the press and public are excluded may not be filmed or recorded.
| Agenda no | Agenda item title | Power/ Regulation |
| Public forum: To receive questions or comments from members of the parish regarding any matters relating to items on this agenda (15 minutes maximum) | ||
| FG-26-1 | To receive apologies for absence. | LGA 1972 s85 (1) & Sch 12, p40. |
| FG-26-2 | To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and consider any dispensation requests received by the Clerk. | Localism Act 2011 |
| FG-26-3 | To consider if any items on the agenda require the exclusion of public and press under the Public Bodies (Admission to Meetings) Act 1960 during the consideration of items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted. | Public Bodies (Admission to Meetings) Act 1960 |
| FG-26-4 | To receive the F&GP Committee Meeting minutes from 9th February 2026 and resolve to sign these as a true record of the meeting. | LGA 1972, Sch 12, p41 (1). |
| FG-26-5 | Financial Matters:
a) To receive and note the council’s receipts and payments report for February and March (to be tabled) b) To receive and approve the council’s bank balances and reconciliation to end of March 2026 c) To note that the Insurance provision has been renewed with JA Gallagher for the same price as last year £1,228.27 (with additions) |
Joint Panel on Accountability and Governance Practitioners Guide 2024.
The Local Audit and Accountability Act 2014 |
| FG26-6 | Events and Communications:
a.) To approve booking the Road Closure provision for the Remembrance Parade 2026 (Chevron) and TTRO application to Notts CC b.) To approve booking the Sound/PA equipment for the Remembrance Service 2026 c.) To approve booking the First Aid and security provision for the Remembrance Parade/Service 2026 (Global Asset Security) d.) To consider recommendations to Council on any overtime hours required for the Events & Liaison Coordinator regarding Warsop Carnival and its fundraising. e.) To make any required decisions regarding bookings and approval of payments on events in the next 3 months |
|
| FG26-7
|
Policies
a) To approve the updated Equality & Diversity Policy |
Local Government Finance Act 1988
|
| FG-26-8 | To agree and note the date and time of the next F&GP Committee meeting
Meeting close. |
LGA 1972, Sch 12, p10 (2)(a) |
Minutes
MINUTES of the F&GP Committee meeting held on Monday 13th April 2026 commencing at 6.51pm at Lifespring (old Town Hall).
Members present: Cllr K Grubb, Cllr A Hawkins, Cllr K Hardy, Cllr N Hughes (in the Chair) and Cllr N McGuiness
Also in attendance: Clerk – Jade Wilson
0 member of the public (MOP)
Agenda no |
Agenda item title |
Power/ Regulation |
| Public forum: To receive questions or comments from members of the parish regarding any matters relating to items on this agenda (15 minutes maximum)
None |
||
| FG-26-0 | To elect a chair for the meeting
Cllr N Hughes was elected chair for the meeting. |
|
| FG-26-1 | To receive apologies for absence.
Apologies were received and accepted from Cllr J Stephenson (planning meeting). |
LGA 1972 s85 (1) & Sch 12, p40. |
| FG-26-2 | To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and consider any dispensation requests received by the Clerk.
None |
Localism Act 2011 |
| FG-26-3 | To consider if any items on the agenda require the exclusion of public and press under the Public Bodies (Admission to Meetings) Act 1960 during the consideration of items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted.
None |
Public Bodies (Admission to Meetings) Act 1960 |
| FG-26-4 | To receive the F&GP Committee Meeting minutes from 9th February 2026 and resolve to sign these as a true record of the meeting.
RESOLVED: Cllr N McGuiness proposed that the minutes are approved, seconded by Cllr A Hawkins. The minutes were unanimously agreed and signed by the chair. |
LGA 1972, Sch 12, p41 (1). |
| FG-26-5 | Financial Matters:
a) To receive and note the council’s receipts and payments report for February and March (to be tabled) NOTED and APPROVED after discussion b) To receive and approve the council’s bank balances and reconciliation to end of March 2026 NOTED and APPROVED c) To note that the Insurance provision has been renewed with JA Gallagher for the same price as last year £1,228.27 (with additions) NOTED The Clerk highlighted that a review of the Asset Register had been undertaken and necessary edits and additions made to the policy. Last Financial Year’s Asset figures would need to be restated. |
Joint Panel on Accountability and Governance Practitioners Guide 2024.
The Local Audit and Accountability Act 2014 |
| FG26-6 | Events and Communications:
a.) To approve booking the Road Closure provision for the Remembrance Parade 2026 (Chevron) and TTRO application to Notts CC APPROVED – It was unanimously agreed to approve the booking of the road closure with Chevron (£1,375) and to apply for the TTRO from Nottinghamshire CC. b.) To approve booking the Sound/PA equipment for the Remembrance Service 2026 APPROVED – It was unanimously agreed to approve the booking of the PA/Sound equipment via Electric Bear at a cost of £891.85. c.) To approve booking the First Aid and security provision for the Remembrance Parade/Service 2026 (Global Asset Security) APPROVED – It was unanimously agreed to approve the booking of the Medics and Security (Global Asset Security) at a cost of £444 (Security) and First Aid (£380). d.) To consider recommendations to Council on any overtime hours required for the Events & Liaison Coordinator regarding Warsop Carnival and its fundraising. RESOLVED: After a discussion the following was agreed: · That the Events Coordinator is given up to 12 hours overtime for the May fundraising / Shake it off Event (travel, set up, event). This is within staffing budget. · That any additional hours required for Warsop Carnival 2027 is resolved at a later stage once another meeting has taken place. · That staff are paid overtime for any hours allocated to the Mayor’s Fund (over and above their contracted hours). e.) To make any required decisions regarding bookings and approval of payments on events in the next 3 months RESOLVED: Warsop Parish News – the following was recommended for Full Council approval: · That Full Council agree that a shorter 12 page (16 including Vibrant Warsop section) is produced for Summer 2026 (July) · That Full Council agree to a trial of the Events & Liaison Coordinator designing the paper (full control over content, editing, design, submission etc.). Additional hours could be done within the WPN design budget and potentially could save the council time and money if controlled by one person. The Events Coordinator could be given an additional 4 hours per week (on the 6-week lead up to print) to focus on this additional work. If this is successful, it could continue for future prints – time allowance differing depending on content, number of pages etc. |
|
| FG26-7
|
Policies
a) To approve the updated Equality & Diversity Policy RESOLVED: This policy was approved. |
Local Government Finance Act 1988
|
| FG-26-8 | To agree and note the date and time of the next F&GP Committee meeting
It was agreed that the next F&GP Committee meeting will be held Wednesday 3rd June or Monday 8th June at 6.30pm (to be confirmed once Cllr J Stephenson has confirmed his availability). Cllr K Grubb gave advanced apologies for the June meeting. Meeting closed at 7.37pm. |
LGA 1972, Sch 12, p10 (2)(a) |
Signature of the Chair: ________________________________________
