Notice Dated: Monday 1st June 2026
Dear Members of the F&GP Committee: Cllrs J Stephenson (Chair), K Grubb, A Hawkins, K Hardy, N McGuiness and G Simpson.
You are hereby summoned to attend a meeting of the F&GP Committee which will be held on Tuesday 9th June 2026 at 6.00pm – Lifespring (old Town Hall).
The business of the meeting is set out in the agenda below.
Jade Wilson Clerk to Warsop Parish Council
Please note: There is a right to record, film and broadcast meetings of the council and committees, established following the Local Government Audit and Accountability Act 2014. This is in addition to the rights of the press and public to attend such meetings. Meetings or parts of the meetings from which the press and public are excluded may not be filmed or recorded.
Agenda
| Agenda no | Agenda item title | Power/ Regulation |
| Public forum: To receive questions or comments from members of the parish regarding any matters relating to items on this agenda (15 minutes maximum) | ||
| FG-26-9 | To elect a Chair for this meeting (Committee Chair is absent) | |
| FG-26-10 | To elect a Vice-Chair (if required) for the ensuing year | |
| FG-26-11 | To receive apologies for absence. | LGA 1972 s85 (1) & Sch 12, p40. |
| FG-26-12 | To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and consider any dispensation requests received by the Clerk. | Localism Act 2011 |
| FG-26-13 | To consider if any items on the agenda require the exclusion of public and press under the Public Bodies (Admission to Meetings) Act 1960 during the consideration of items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted. | Public Bodies (Admission to Meetings) Act 1960 |
| FG-26-14 | To receive the F&GP Committee Meeting minutes from 13th April 2026 and resolve to sign these as a true record of the meeting. | LGA 1972, Sch 12, p41 (1). |
| FG-26-15
|
Financial Matters:
a) To receive and note the council’s receipts and payments report for April and May (to be tabled) b) To receive and approve the council’s bank balances and reconciliation to end of May 2026 c) To note that a Planter Donations EMR has been set up |
Joint Panel on Accountability and Governance Practitioners Guide 2024.
The Local Audit and Accountability Act 2014 |
| FG-26-16 | Events and Communications:
a.) To make any required decisions regarding bookings and approval of payments on events in the next 3 months |
|
| FG-26-17 | Policies
a) To approve and implement the Warsop News Editorial Policy |
Local Government Finance Act 1988
|
| FG-26-18 | To consider installing a dog waste bin on Robin Hood Avenue next to the entrance to the woods (complaints from residents) | |
| FG-26-19 | To consider the Textile Bank proposal sent from Mansfield Town Clothing and Footwear | |
| FG26-20 | To resolve that, in accordance with section 1(2) of the Public Bodies (Admission to Meetings) Act 1960, that, because of the confidential nature of the business to be transacted, the press and public be excluded from the meeting during consideration of this item.
To consider a matter relating to the safety and security of Councillors and staff. Consider and resolve upon protective measures within the Committee’s delegated authority on staff welfare and health & safety; and to consider associated reporting arrangements. |
|
| FG26-21 | To note the date and time of the next F&GP Committee meeting as Monday 14th September – immediately following the HR Committee meeting (starting at 6.00pm).
Meeting close. |
LGA 1972, Sch 12, p10 (2)(a) |
Minutes
MINUTES of the F&GP Committee meeting held on Tuesday 9th June 2026 commencing at 6.00pm at Lifespring (old Town Hall).
Members present: Cllr K Grubb, Cllr K Hardy, Cllr N McGuiness and Cllr G Simpson
Also in attendance: Clerk – Jade Wilson, Cllr N Hughes
0 member of the public (MOP)
| Agenda no | Agenda item title | Power/ Regulation |
| Public forum: To receive questions or comments from members of the parish regarding any matters relating to items on this agenda (15 minutes maximum) | ||
| FG-26-9 | To elect a Chair for this meeting (Committee Chair is absent)
Cllr K Hardy proposed that Cllr N McGuiness be elected as Chair for this meeting in the absence of Cllr J Stephenson. Seconded by Cllr K Grubb and agreed. |
|
| FG-26-10 | To elect a Vice-Chair (if required) for the ensuing year
Cllr K Grubb proposed that she be elected as F&GP Committee Vice-Chair for the ensuing year. This was seconded by Cllr K Hardy and agreed. |
|
| FG-26-11 | To receive apologies for absence.
Apologies were received and accepted from Cllrs J Stephenson and A Hawkins. |
LGA 1972 s85 (1) & Sch 12, p40. |
| FG-26-12 | To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and consider any dispensation requests received by the Clerk.
None |
Localism Act 2011 |
| FG-26-13 | To consider if any items on the agenda require the exclusion of public and press under the Public Bodies (Admission to Meetings) Act 1960 during the consideration of items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted.
It was agreed that Item FG-26-20 is discussed confidentially. |
Public Bodies (Admission to Meetings) Act 1960 |
| FG-26-14 | To receive the F&GP Committee Meeting minutes from 13th April 2026 and resolve to sign these as a true record of the meeting.
RESOLVED: Cllr N McGuiness proposed that the minutes are approved, seconded by Cllr K Grubb. The minutes were unanimously agreed and signed by the chair. |
LGA 1972, Sch 12, p41 (1). |
| FG-26-15
|
Financial Matters:
a) To receive and note the council’s receipts and payments report for April and May (to be tabled) NOTED and APPROVED after discussion. Cllr K Hardy asked about the deposit for Electric Bear (Shake it off change of date and location). Cllr N McGuiness confirmed that the deposit could not be refunded due to costs already involved. The Clerk updated members on EMCCA payment receipts and administrative costs to be submitted in Claim 1. b) To receive and approve the council’s bank balances and reconciliation to end of May 2026 NOTED and APPROVED c) To note that a Planter Donations EMR has been set up NOTED |
Joint Panel on Accountability and Governance Practitioners Guide 2024.
The Local Audit and Accountability Act 2014 |
| FG-26-16 | Events and Communications:
a.) To make any required decisions regarding bookings and approval of payments on events in the next 3 months There was a discussion about the Shake it Off event change of location and date. The overtime hours agreed for the Events Coordinator will be carried forward to the 23rd August date. The Events Coordinator was looking into arranging car boots at The Shed. Members discussed the potential issue of rubbish being left and that a disclaimer form may be required. There was a suggestion that a themed car boot could be a good way forward. Members were keen to progress with the Animal Therapy sessions asap and said that schools should be contacted (phone calls). Cllr N McGuiness was awaiting a proposed date from Birklands School regarding the School debate visit and Swallows Green Consultation. |
|
| FG-26-17 | Policies
a) To approve and implement the Warsop News Editorial Policy RESOLVED: Some minor edits were suggested from Cllr K Hardy. These were agreed by members. Clerk to action. Cllr K Hardy left the meeting at 6.37pm for another appointment. |
Local Government Finance Act 1988
|
| FG-26-18 | To consider installing a dog waste bin on Robin Hood Avenue next to the entrance to the woods (complaints from residents)
Cllr N McGuiness explained the problem and said that this issue had been going on for many years. Cllr D Barlow had also tried to address it. Cllr N Hughes (attending as a non-committee member) also mentioned the problem with waste on the A60 (entrance to the Carrs, across from the Co-op, Hetts Lane). Members were keen to give out doo waste bags to residents if required. It was agreed that the Clerk contact MDC with the photos, requesting a new bin is installed in both locations. The Parish Council could offer to contribute if MDC asked for it, and to add it to the waste collection round. Clerk to bring back any associated costs to the F&GP Committee (or Full Council) for approval, once a response is received. Cllr N McGuiness to look into the issue of dog waste bags. |
|
| FG-26-19 | To consider the Textile Bank proposal sent from Mansfield Town Clothing and Footwear
The proposal was discussed and members agreed it was generally a good idea. Before a decision is made, the Clerk was asked to contact another Clerk who had the bank installed (for feedback) and to arrange a meeting with Mansfield Town Clothing and Footwear. The potential location for the bank would be the High Street car park. |
|
| FG26-20 | It was resolved that in accordance with section 1(2) of the Public Bodies (Admission to Meetings) Act 1960, that, because of the confidential nature of the business to be transacted, the press and public be excluded from the meeting during consideration of this item.
To consider a matter relating to the safety and security of Councillors and staff. Consider and resolve upon protective measures within the Committee’s delegated authority on staff welfare and health & safety; and to consider associated reporting arrangements. RESOLVED (in confidential session): That the Committee, acting within its delegated authority on matters of staff welfare and health and safety, having considered the information and the supporting risk assessment, agrees the following protective measures with immediate effect: (a) that the individual identified in the confidential report shall be requested, by letter to contact the Council only by telephone, email or post and not by unannounced visits to the Council office. The individual shall be allowed to make appointments where two or more members of staff or Councillors are present. Staff shall work in twos in the office. No member of staff shall work alone until an additional lock is fitted in the double door entrance to the Council area upstairs (b) that the individual’s right to attend public meetings of the Council as a member of the public is unaffected, subject to the Chair’s authority to manage the conduct of any meeting (d) that the risk assessment and incident log be maintained and reviewed by the Clerk on an ongoing basis, and that any further incident be reported to the Chair and police without delay. The Clerk is to contact the police regarding concerns and seek further advice (e) that these measures be reviewed at the next meeting of this Committee, or sooner if circumstances change; and (f) that this resolution be reported to the next meeting of Full Council, in confidential session, for noting and ratification. Proposed by: Cllr N McGuiness and all agreed unanimously. |
|
| FG26-21 | To note the date and time of the next F&GP Committee meeting as Monday 14th September – immediately following the HR Committee meeting (starting at 6.00pm).
Meeting closed at 7.33pm. |
LGA 1972, Sch 12, p10 (2)(a) |
Signature of Chair: ____________________
