You are hereby invited to attend the Annual Meeting of the Parish Council held in the Council Chambers at Warsop Town Hall on Wednesday, 21st MAY 2024 at 6.30pm.
Belina Boyer
Locum Clerk and RFO
Agenda
- 2025-1 To elect a chairman for the 2025-26 municipal year.
- 2025-2 To elect vice chairman for the 2025-26 municipal year.
- 2025-3 To confirm the appointment of the Locum Clerk.
- 2025-4 To adjourn the meeting for the Public Participation: to receive questions and comments from residents of the village on any matter relating to items on this agenda. (20 minutes maximum)
- 2025-5 To note apologies for absence.
- 2025-6 To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and consider any dispensation requests received by the Clerk
- 2025-7 To receive the minutes of the previous Full Council Meeting(s) and resolve to sign these as a true record of the meeting(s).
- Minutes of Parish Council Meeting on 28 April 2025
- Minutes of Extraordinary Parish Council Meeting on 09 May 2025
- 2025-8 To receive the draft minutes of the F&GP meeting held on 23 April 2025 and consider the recommendations therein for approval.
- 2025-9 To receive the Clerk’s report.
- 2025-10 To review the following in accordance with Standing Orders specific to the Annual Meeting or resolve to defer to a future meeting:
- Review of delegation arrangements to committees, sub-committees, staff and other local authorities;
- Review of the terms of reference for committees, namely Finance and General Purposes and Staffing Committee
- Appointment of members to existing committees;
- Appointment of any new committees in accordance with standing order 4;
- Review and adoption of appropriate standing orders and financial regulations based on the most recent NALC templates;
- Review of arrangements (including legal agreements) with other local authorities, not-for-profit bodies and businesses.
- Review of representation on or work with external bodies and arrangements for reporting back;h) Review of inventory of land and other assets including buildings and office equipment;
- Review of inventory of land and other assets including buildings and office equipment;
- Confirmation of arrangements for insurance cover in respect of all insurable risks;
- Review of the Council’s and/or staff subscriptions to other bodies;
- Review of the Council’s complaints procedure;
- Review of the Council’s policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation (see also standing orders 11, 20 and 21);
- Review of the Council’s policy for dealing with the press/media;
- Review of the Council’s employment policies and procedures;
- Review of the Council’s expenditure incurred under s.137 of the Local Government Act 1972 or the general power of competence.
- Determining the time and place of ordinary meetings of the Council up to and including the next annual meeting of the Council.
- 2025-11 To consider the Warsop Carnival Grant application and approve payment of any funding agreed.
- Finance
- To receive and note the bank balances and bank reconciliation to 31 March 2025
- To receive and note the bank balances and bank reconciliation to 30 April 2025
- To receive and note the receipts and payments for April 2025
- To approve the payments listings for May 2025
- To review the council’s banking arrangements and consider adding the locum clerk and RFO, Belina Boyer, to the banking mandates and internet banking to allow for efficient operation of the council’s financial affairs.
- 2025-13 Crime Prevention – to receive a report from the Warsop Police Team
- Receive an update from the Nottinghamshire County Councillor
- Receive an update from Mansfield District Councillors
- 2025-16 To receive verbal updates from Warsop Parish Council members on council business.
- 2025-17 Warsop Parish News – Update from lead councillors
- To consider commenting on the following Planning applications within the parish:
- 2025/0290/HHA | SINGLE STOREY FRONT AND REAR EXTENSION WITH NEW FIRST FLOOR WINDOW TO SOUTH-WEST ELEVATION. | Nettleworth Manor Leeming Lane North Mansfield Woodhouse Nottinghamshire NG19 8LJ
- 2025-19 To note the following planning decisions:
- 2025/0222/TPO | REMOVAL OF 1 NO. TREE (ELM) COVERED BY A TREE PRESERVATION ORDER | St Peter And St Paul Church Bishops Walk Church Warsop Nottinghamshire NG20 0SN – approved with conditions
- 2025/0130/HHA | DEMOLITION OF EXISTING CONSERVATORY AND CONSTRUCT A SINGLE STOREY REAR EXTENSION | 17 Birkland Avenue Warsop Nottinghamshire NG20 0PL approved with conditions
- 2024/0513/OUT | OUTLINE APPLICATION FOR THE CONSTRUCTION OF 2 NO UNITS FOR THE USE OF EXISTING CAR WASH/VALETING ON SITE INCLUDING THE MATTERS OF ACCESS, APPEARANCE, LAYOUT AND SCALE | Leeming Lane Car Wash Site Leeming Lane North Mansfield Woodhouse Nottinghamshire NG19 9EE approved with conditions
- 2025-20 To confirm the date of next meeting – Monday 16th June 2025
MINUTES
of the Full Council Meeting held on Monday, 21 July commencing at 6.30pm at Warsop Town Hall.
Members present: Cllrs McGuinness (Chairperson), Bonsall, D Hughes, N Hughes, Sorrell, Simpson, Hardy, Burgin, Stephenson
In attendance: The locum Clerk,
Also present: 5 members of the public including County Councillor McCormack
| Agenda no | Agenda item title | Action | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Public Forum: to receive questions and comments from residents of the village on any matter relating to items on this agenda. (15 minutes maximum)
Members of the Parochial council asked the council to pursue the reduction of the large poplar in the church grounds. The clerk explained that the tree had a tree preservation order on it and that any tree work would need to be applied for and approved. They announced that there would be a Christmas Tree festival at the church on 13 December. They invited the council to enter the festival with its own tree.
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| The chairperson suggested to allow Cllr McCormack speak earlier within the proceedings so he would be free to leave afterwards. Members unanimously agreed. Item 2025-58 on the agenda was received at this point of the proceedings. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2025-40 | To note apologies for absence.
The council noted apologies for absence from councillors Dackombe, Wetton and Barlow (ongoing). |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2025-41 | To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and consider any dispensation requests received by the Clerk.
Cllr Stephenson added an interest in 2nd Warsop Scouts. He would be updating his register of interests. |
Clerk to remind members to update their DPIs | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2025-42 | To consider if any items on the agenda require the exclusion of public and press under the Public Bodies (Admission to Meetings) Act 1960 during the consideration of items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted.
There were none. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2025-43
|
To receive the minutes of the previous Full Council Meeting and resolve to sign these as a true record of the meeting(s).
a) Minutes of Parish Council Meeting on 23 June 2025 Subject to the correction of members present, the council resolved the minutes of the Council Meeting on 23 June 2025 to be signed as a true record of that meeting. |
Clerk to make relevant amendments and Chairperson to sign. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2025-44 | To review and adopt Standing Orders based on the latest NALC template. (Deferred from previous meeting)
The council resolved to adopt the Standing Orders. |
Clerk to publish. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2025-45 | To note the draft minutes of committee meetings and consider the recommendations made for approval:
a) Minutes of Human Resources Committee on 03 July 2025 The council noted the Minutes of Human Resources Committee on 03 July 2025. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2025-46 | To note the recruitment related documents approved by HR committee and note the salary costs projection provided by MDC.
The council noted the recruitment related documents approved by HR committee and note the salary costs projection provided by MDC and that the projected costs were below the agreed budget figures for the year. |
Clerk to publish adverts. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2025-47 | To receive and note the Clerk’s Report.
Members noted the clerk’s report. The Clerk reported that she had received one quotation for the proposed tree work and was in the process of obtaining further quotes. Members asked the clerk to submit a TPO application, so work could go ahead as soon as permission had been received. |
Clerk to submit TPO application. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2025-48 | To consider adopting the council’s Governance Action Plan
The council resolved unanimously to adopt the council’s Governance Action Plan. |
Clerk to Publish. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2025-49 | To consider adopting the Risk Register
The council resolved unanimously to adopt the council’s Risk Register. |
Clerk To publish | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2025-50 | To consider
a) quotations received to provide all members with a .gov.uk email addresses as per the councils previous decision: 4/0603 – Members discussed the benefits of having a .gov domain name. RESOLVED: The council agreed to follow best practice and retrieve costs for changing to a .gov domain name and include an email address for all Cllrs. b) And to consider upgrading the council’s website at the same time, ensuring it will be compliant with WCAG 2.2 guidelines. Members discussed the merits of .gov.uk email addresses at length and reviewed the quotations received. Councillors asked if there were any hidden “extras” that would need to be paid for. Cllr Bonsall proposed to go back to the provider recommended by the clerk to obtain confirmation of the cost. If any additions would mean no more than a £550 cost charged by the chosen supplier, the clerk should go ahead to place the order for both new .gov.uk emails in the Warsop-pc.gov.uk domain for all staff and members and a new website on the same domain. Resolved to obtain confirmation of cost and if below £550 to go ahead and place order for .gov.uk emails and a new website with the supplier as recommended in the report..
The proposal was carried with a majority of the votes. |
Clerk to make relevant enquiries and if condition is met place the order. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2025-51 | To receive quotations for road closures, PA equipment and any other costs in connection with the Remembrance Day Parade and decide on suitable suppliers to place the orders.
All payments to come from Parish Projects Budget Code The council unanimously resolved to place orders with the same suppliers as in the previous year and to place the orders.
|
Clerk to place orders. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2025-52 | To consider requesting a grant from the County Councillor as in previous years and to consider to carry the full cost if the grant is not forthcoming.
Cllr McCormack offered a contribution from his divisional fund of £1000 towards the cost of the Remembrance Day event.
|
Clerk to confirm previous year funding. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2025-53 | Financial Matters:
a) To receive and note the council’s receipts and payments report for the end of the previous month. The council received and noted the council’s receipts and payments report for the end of June 2025. b) To receive and note the council’s receipts and payments over budget summary report to the end of the previous month. The council received and noted the council’s receipts and payment over budget report to the end of June 2025. c) To receive and note the council’s bank balances and reconciliation to the end of the previous month. The council received and noted the council’s bank balances and reconciliation to the end of June 2025. d) To authorise the following known upcoming payments as per payments schedule circulated. The council authorised the following payments:
e) To receive a verbal update on the bank mandate for Lloyds Bank. The clerk reported that Cllrs McGuinness and Bonsall had been added to the mandate and had received their online banking log in details. They would test their appliances with the new payments. f) To consider adding two further councillor signatories/online authorisers bringing the total to 5. No volunteers came forward, leaving the council with just three members to authorise online payments. g) To note the council’s VAT refund claimed versus software logged position dating back a decade and consider what action to take. The council noted the VAT report and resolved to conclude all VAT due to the authority up to 31 December 2025 had been reclaimed but not correctly entered into the accounting software. The clerk would seek a solution with the software provider. h) To consider opening an investment account to maximise interest income. Deferred to a future meeting. In the meantime, members would look at the information provided on CCLA an Hinckley and Rutland Building Society. |
Clerk to set up payments.
Clerk to update Scribe.
All members to check out CCLA, Hinckley and Rutland BS and Unity Trust Account details prior to next FC meeting. |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2025-54 | Events:
a) Christmas · To agree a budget for the Christmas event. The council agreed a budget of £10,000 for the Christmas event. · To agree a location, date and time for the Christmas event. The council agreed for the venue to be at “The Shed”. · To consider the appointment of an events Working Group. The Council agreed to appoint an events working group. · To consider Draft TOR for an Events Working Group and confirm councillor members. The council adopted the Events Working Group Terms of Reference. The following members volunteered to be part of the Events Working Group: Cllrs McGuinness (Chairperson), Bonsall, N Hughes, Sorrell, Simpson, Hardy, Burgin, Stephenson · To confirm the dates for the Christmas Lights Switch on – whether on the same day as the Christmas Market or earlier – and authorise the expenditure for the installation as in previous years. Members explained that there would be no “switch-on” as such. The Council resolved that lights should be installed in November after Remembrance Sunday. b) Remembrance · To formally approve budget and expenditure for the Remembrance Day Parade and support for Poppy Gang The council approved a budget for the Remembrance Day Parade of £4,000. · To receive Progress report The council received a brief progress report. · To consider draft Working Party (TOR) If separate to events WG The council opted not to have a separate working group. c) Hygiene Poverty Campaign · To agree a budget and timings for the campaign · To consider draft Working Party (TOR) If separate to events WG Item deferred to a future meeting d) Carnival To consider assigning up to 5 hours per week of the Events and Liaison Co-ordinator time per week to help with the administration and co-ordination of Warsop Carnival from April 2026 until the week after the Carnival if it is to go ahead. Item deferred to a future meeting |
Clerk to update Scribe | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2025-55 | Warsop Parish News
a) Update from lead councillors b) To consider quotations received for print and design of WPN (Cllrs Hardy and McGuinnes) c) To receive budget and consider virements or topping up from general reserves Deferred to F&GP |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2025-56 | To receive an update report by Life Spring Church on the progress of building works.
Life Spring Church reported that building works were now being timetabled and would commence in the autumn starting with the ground floor. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2025-57 | Crime Prevention – to receive a report from the Warsop Police Team
The clerk read out an email received from the Police Constable in which they reported of anti-social behaviours at the skate park and and around the health hub. There would be increased patrols during the summer months. Speeding continued to be a problem. Mobile Speed cameras will be out again over the summer months. Motorbikes continue to be a problem. Staff have received specialised training to deal with them. They reported on a new member of staff who has recently started.
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2025-58 | Receive an update from the Nottinghamshire County Councillor
This item was transacted following the Public Forum. Cllr McCormack reported that he had been working with VIA East Midlands to reduce heavy traffic on sections of the A60. He reported that he was looking into getting the toilets at the Carrs reopened. When questioned, he said the funding for this would come from the County Council. Potholes continue to be a problem. He was also looking into adding speedbumps to roads to reduce speeding. Cllr Stephenson questioned Cllr McCormack on what he thought the most pertinent problems of the people of Warsop were. Cllr Hughes asked about work to be carried out at Netherfield Infant school and whether it would be started and completed by the end of the summer holidays. There were numerous questions regarding highways issues und highways signage. The members would email Cllr McCormack with details and precise locations of the highways problems mentioned. Cllr Hardy asked if Cllr McCormack would be contributing to the cost of Remembrance Day from his divisional fund like his predecessors. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2025-59 | Receive an update from Mansfield District Councillors
District Council members reported that they were waiting for the results of the Local Plan consultations. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2025-60 | To receive verbal updates from Warsop Parish Council members on council business.
It was reported that new hanging baskets had been put up in the Memorial Garden. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2025-61 | To consider planning applications for comment.:
The council resolved not to comment. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2025-62 | To note planning decisions made since the last meeting.
There were none. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2025-63 | To note correspondence previously circulated by email.
The council noted the correspondence received since the previous meeting. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2025-64 | Items for notification to be included in a future agenda. For information only.
None
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2025-65 | To note the date and time of the next Full Council meeting.
The next scheduled Full Council meeting would be Monday, 15 September commencing at 6.30pm at Warsop Town Hall.
|
Signed: _________________________________________
Chairperson
