Full Parish Council Meeting – 23 June 2025

Present: K. Hardy, N. McGuiness (Chairperson), K. Bonsall, N. Hughes

Absent: Cllrs Barlow, Wetton, Simpson, D Hughes, Stephenson, Burgin, Dackombe, Sorrell

Also present: The locum Clerk Belina Boyer.

Public Participation: to receive questions and comments from residents of the parish on any matter relating to items on this agenda. (20 minutes maximum)

No members of the public present.

• To note apologies for absence.

Apologies for absence had been received from Cllrs: D Hughes, J Stephenson, A. Wetton, A Burgin, P Dackombe, D Barlow, S Sorrell and G Simpson.

• To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and consider any dispensation requests received by the Clerk.

There were none.

• To receive the minutes of the previous Full Council Meeting(s) and resolve to sign these as a true record of the meeting(s):

1. Minutes of Full Parish Council Meeting on 21 May 2025

The council unanimously resolved to sign the Minutes of Full Parish Council Meeting on 21 May 2025 as a true record of that meeting.

• To receive the draft minutes of the F&GP meeting held on 18 June 2025 and consider the recommendations therein for approval. (To be tabled)

The meeting was inquorate.

• To receive the draft minutes of the Staffing meeting held on 18 June 2025 and consider the recommendations therein for approval. (To be tabled)

The meeting was inquorate.

• To receive the Clerk’s report.

The council received the Clerk’s report and briefly discussed correspondence enquiring about a market in Warsop. The council would defer the discussion to a later date once new permanent officers had been appointed.

• To review and adopt Standing Orders and Financial regulations based on the most recent NALC templates.

The Council Deferred the adoption of Standing Orders to the July Meeting.

The Council adopted Financial Regulations subject to the £5000 threshold to be amended to £3000 for delegated authorities to committees.

• To consider Terms of Reference for the Finance and General Purposes Committee and confirm its membership and the chairperson.

The Council adopted the Terms of Reference for the Finance and General Purposes Committee subject to the £5000 threshold to be amended to £3000 for delegated authorities to the committee.

The Council appointed the following councillors to the committee Bonsall, McGuinness, Sorrell and Stephenson leaving two vacancies on the committee.

It appointed Cllr Stephenson as Chairperson to the committee.

• To consider Terms of Reference for the Staffing Committee and confirm its membership and the chairperson.

The council adopted the Terms of Reference for the Committee subject to its title being changed to Human Resources (HR) Committee and the power to nominate a sub-committee to be added. It appointed Cllrs Bonsall, N Hughes, McGuinness, Sorrell and Stephenson to the committee leaving one vacancy. Cllr Hughes was appointed Chairperson to the committee.

• To consider and approve documents relating to the 2024-25

1. To receive the Annual Internal Auditor’s Report 2024-25

The council received and noted the Internal Auditors report.
b.   To consider recommendations or matters arising from the internal auditor’s
narrative report.

The Council considered the internal Auditor’s narrative report and the recommendations therein and took its findings into account when considering the Annual Governance Statement.
c.    To complete and sign the Annual Governance Statement 2024-25

Members considered the questions of the Annual Governance Statement and concluded that questions 2, 4, 5, and 7 should be answered “No” and that an action plan would be put in place to remedy the shortcomings. The Governance Statement was duly signed by the Chairperson and The Clerk.
d.   To receive and sign the Accounting Statements 2024-25

The Council considered the Accounting Statements 2024-25 and resolved for these to be signed by the Chairperson.
e.   To receive and consider the bank reconciliation 2024-25.

The Council Received and approved the Year End bank reconciliation.

1. To receive and consider the explanation of variances.

The Council approved the explanation of variances.
g.   To receive and consider the breakdown of reserves held.

The Council approved the breakdown of reserves held.
h.   To agree the dates for the period of public rights.

The Council agreed dates for the period of public rights.  

• FINANCE

1. To receive and note the bank balances and bank reconciliation to 31May 2025
2. To receive and note the receipts and payments for May2025
3. To note and approve the bank reconciliations to 31 May 2025
4. To approve the payments listings for June 2025
5. To confirm the regular payments schedule for Direct Debits Standing Orders and other regular payments.

The Council noted the documents a) to e) and approved the bank reconciliations, payments listings for June 2025, and the regular payments schedule for the remainder of the financial year..

1. To receive an update of the council’s banking arrangements.

The clerk updated members on the progress with Lloyds Bank.

• Crime Prevention – to receive a report from the Warsop Police Team

None received

• Receive an update from the Nottinghamshire County Councillor

None received

• Receive an update from Mansfield District Councillors

None received.

• To receive verbal updates from Warsop Parish Council members on council business.

None reported.

• Warsop Parish News – Update from lead councillors

Warsop Parish News Summer 2025 Edition had been printed and distributed to all households in Warsop. All paper distributers had been paid.

The council asked the clerk to write to members of the public who had helped with the distribution of the papers to the distributers.

• To consider commenting on the following Planning applications within the parish:

2025/0311/HHA | REPOSITION OF SIDE FENCE | 12 Nethercross Drive Warsop Nottinghamshire NG20 0QR

The council decided not to comment.

• To note the following planning decisions:

1. 2025/0204/COU | CONVERSION OF AN EXISTING DWELLING HOUSE (CURRENLTY A 6 BED HMO) INCLUDING CONVERSION OF AN EXISTING STORE ROOM INTO AN ADDITIONAL BEDROOM AND CONVERSION OF LOUNGE INTO AN ENSUITE BEDROOM TO MAKE AN 8 BED HMO. | 8 Carr Lane Warsop Nottinghamshire NG20 0BN – approved with conditions
2. 2025/0251/HHA | SINGLE STOREY REAR EXTENSION AFTER PART DEMOLTION OF EXISTING EXTENSION AND INSERTION OF WINDOW IN STAIRWELL ON SIDE GABLE ELEVATION | 23 Burns Lane Warsop Nottinghamshire NG20 0PF

The council noted the above decisions.

• To confirm the date of next meeting – Monday 21^st July 2025

The Council confirmed the date of the next meeting as Monday 21^st July 2025.

Meetings of the newly formed committees would be held Thursday 03 July 2025.

The meeting closed at 21.30