F&GP Committee Meeting 12th January 2026

a)   To receive and note the council’s receipts and payments report for November (to be tabled)

b)   To receive and approve the council’s bank balances and reconciliation to end of November 2025

c)    To receive and note the council’s receipts and payments report for December (to be tabled)

d)   To receive and approve the council’s bank balances and reconciliation to end of December 2025

e)   To consider the Events & Liaison Coordinators proposals for the events schedule for the FY 2026-2027

f)     Banking:

i.             To note that the Transave Funds have been transferred and the account closed.

ii.            To note that the Unity Bank Savings Account application is in progress

The Local Audit and Accountability Act 2014

a)   To consider the budget options and agree recommendations to take to Full Council (first draft)

b)   To consider the precept proposal and agree recommendations to take to Full Council (first draft)

Apologies were received and accepted from Cllr K Bonsall and Cllr K Hardy.

None

None

RESOLVED: Cllr N Mcguiness proposed that the minutes are approved, seconded by Cllr N Hughes. The minutes were unanimously agreed and signed by the chair.

a)   To receive and note the council’s receipts and payments report for November (to be tabled)

NOTED and APPROVED after discussion.

b)   To receive and approve the council’s bank balances and reconciliation to end of November 2025

NOTED and APPROVED.

c)    To receive and note the council’s receipts and payments report for December (to be tabled)

NOTED and APPROVED after discussion.

There was a discussion regarding Voucher 160 allocated to the Contingency Cost Centre for the Christmas Event (£1,000). The Clerk explained that though the Marquee hire was essentially free this year (a credit was carried forward from a previous year), there had been damage to parts in the winds after Winterfest. The supplier was unable to pick up on the scheduled time due to access issues. The Parish Council had negotiated a price to cover for the damaged parts/equipment and had seen the damage and costs for replacement The Clerk and Chairperson authorised this payment promptly as per Section 5.15 of the Financial Regulations and it had not affected relations with the supplier.

d)   To receive and approve the council’s bank balances and reconciliation to end of December 2025

NOTED and APPROVED

e)   To consider the Events & Liaison Coordinators proposals for the events schedule for the FY 2026-2027

The events were discussed in detail. It was noted that for these Events to take place (within a larger budget), the Grants budget had been cut. There would be no Warsop Carnival this year, so a grant request was not expected to be received from the Carnival Committee. However, the larger events scheduled could be used for fundraising for the Carnival (and other groups). The Clerk was asked to update the Proposal of Events with the following:

·         Keep the budget total as £17,750

·         Take £200 from the Winterfest budget and allocate to Easter

·         Consider adding a Roller disco if budget allows – take required amount from one of the larger event pots.

It was agreed that organising/assisting with an Easter Egg Hunt on Swallows Green would be well received. This had been organised in previous years by the Residents Association. Volunteers could assist with this and the Parish Council could organise some inflatables and Easter Eggs.

There was a discussion about approaching local businesses/pubs (or advertising for interest) that would be able to provide a mobile bar, sound system and potentially liaison/bookings with bands for a late Spring Music Event at The Shed. This could potentially be ticketed to generate income.

Recommendations will be put to the Full Council on the 19^th January.

f)     Banking:

i.             To note that the Transave Funds have been transferred and the account closed.

NOTED

ii.            To note that the Unity Bank Savings Account application is in progress

NOTED

RESOLVED: The Clerk offered to leave the meeting due to being part of the business that provides the grounds maintenance service at the Church. Councillors said this would not be necessary.

A discussion took place.

Cllr J Stephenson proposed that the quotation and price increase from Acer Grounds Maintenance is accepted for the 2026/2027 cutting season.  This was unanimously agreed.

The quotes were considered.

RESOLVED: Councillors were very happy with the work and professionalism of the company that carried out the previous works.  It was unanimously agreed to ask Maplebeck Tree Care to carry out the works asap at a cost of £360. Via EM had given the Clerk 3 months grace (in December) to complete the works.

Cllr a Hawkins stated that some wood could be left on site to encourage biodiversity. Councillors agreed that if some were to be left, the public would need to be informed.

DEFERRED TO FULL COUNCIL: The report was received and a discussion took place about ethics, costs and health and safety. It was suggested that the Parish Council could put a call out to Community Groups to see if they could assist with the issue/clean up.

This item will be discussed at the next Full Council meeting on 19^th January.

a)   To consider the budget options and agree recommendations to take to Full Council (first draft)

The budget was discussed and recommendations to Full Council are:

·         Approve the staffing budget

·         Approve the Events budget

·         Consider the new Grants budget and note where money has been moved

·         Cancel the HR contract (give notice at the end of the month)

·         Agree to Option 1 for the MDC High Street Toilets maintenance

·         Consider putting a formal SLA in place and a price for 2 years.

b)   To consider the precept proposal and agree recommendations to take to Full Council (first draft)

See above. A potential 4.13% (approx.) increase may be required to balance the budget, with the use of some general reserves. To be further discussed at the Full Council meetings In January and February.

The date and time of the next F&GP Committee will be Monday 9^th February 2026 at 6.30pm.

Meeting closed at 8.39pm.