Notice Dated: 28th October 2025
Dear Members of the HR Committee: Cllrs Hughes (Chair), McGuiness, Bonsall and Stephenson
You are hereby summoned to attend a meeting of the HR Committee which will be held on Monday, 10th November 2025 commencing 6.00pm at Lifespring (old Town Hall). The business of the meeting is set out in the agenda below.
Jade Wilson Clerk to Warsop Parish Council
Please note: There is a right to record, film and broadcast meetings of the council and committees, established following the Local Government Audit and Accountability Act 2014. This is in addition to the rights of the press and public to attend such meetings. Meetings or parts of the meetings from which the press and public are excluded may not be filmed or recorded.
Agenda
| Agenda no | Agenda item title | Power/ Regulation |
| Public forum: To receive questions or comments from members of the parish regarding any matters relating to items on this agenda (15 minutes maximum) | ||
| HR-25-15 | To receive apologies for absence. | LGA 1972 s85 (1) & Sch 12, p40. |
| HR-25-16 | To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and consider any dispensation requests received by the Clerk. | Localism Act 2011 |
| HR-25-17 | To consider if any items on the agenda require the exclusion of public and press under the Public Bodies (Admission to Meetings) Act 1960 during the consideration of items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted. | Public Bodies (Admission to Meetings) Act 1960 |
| HR-25-18 | To approve and sign the Minutes of the last HR Committee Meetings:
a.) 3rd July 2025 b.) 24th July 2025 |
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| HR-25-19 | To discuss the Administrative Assistant recruitment and make any further decisions | |
| HR-25-20 | To agree whether the Administrative Assistant should be added to the bank mandate and have access to the accounting software | |
| HR-25-21 | To discuss and agree any required training for staff | |
| HR-25-22 | To note the Clerk’s overtime and approve that this can be taken as Time off in Lieu | |
| HR25-23 | To note the items to be discussed at the next (another) HR meeting:
a.) 3-month probationary review of the Clerk/RFO and Events & Liaison Co-ordinator b.) Staffing budget for 2026/2027 financial year |
|
| HR25-24 | To agree the date and time of the next HR Committee Meeting –
Meeting Close. |
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Minutes
MINUTES of the HR Committee meeting held on Monday 10th November2025 commencing at 6.00pm at Lifespring (old Town Hall).
Members present: Cllr N Hughes (in the Chair), Cllr K Bonsall, Cllr Nadine McGuiness and Cllr J Stephenson (from 6.04pm)
Also in attendance: Clerk – Jade Wilson
1 Parish Councillor as a Member of the public
| Agenda no | Agenda item title | Power/ Regulation |
| Public forum: To receive questions or comments from members of the parish regarding any matters relating to items on this agenda (15 minutes maximum)
None |
||
| HR-25-15 | To receive apologies for absence.
There were no apologies for absence. |
LGA 1972 s85 (1) & Sch 12, p40. |
| HR-25-16 | To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and consider any dispensation requests received by the Clerk.
None |
Localism Act 2011 |
| HR-25-17 | To consider if any items on the agenda require the exclusion of public and press under the Public Bodies (Admission to Meetings) Act 1960 during the consideration of items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted.
None |
Public Bodies (Admission to Meetings) Act 1960 |
| HR-25-18 | To approve and sign the Minutes of the last HR Committee Meetings:
a.) 3rd July 2025 RESOLVED: Cllr J Stephenson proposed the minutes are a true record. Unanimously agreed and signed by the Chair. b.) 24th July 2025 RESOLVED: Cllr J Stephenson proposed the minutes are a true record. Unanimously agreed and signed by the Chair. |
|
| HR-25-19 | To discuss the Administrative Assistant recruitment and make any further decisions
RESOLVED: It was agreed that the Interview panel would be Cllr N Hughes, Cllr N McGuiness and the Clerk. It was agreed that the Administrative Assistant should be appointed to start as soon as possible. |
|
| HR-25-20 | To agree whether the Administrative Assistant should be added to the bank mandate and have access to the accounting software
RESOLVED: It was agreed that the assistant should have access. However, it was also recommended and agreed that only 2 members of staff should authorise payments at any time, with a Councillor being the third approver/authoriser. |
|
| HR-25-21 | To discuss and agree any required training for staff
The Clerk said she would discuss any training required with the new Administrative Assistant (this may include Parish Council training, Scribe etc.). It was agreed staff/Councillors should pursue Martin’s Law training when possible. It was also recommended that Councillors, the Events & Liaison Co-ordinator and the Administrative Assistant should be offered an Introductory Parish Councill/Councillor session delivered in a group or individually from Notts ALC. Clerk to action. |
|
| HR-25-22 | To note the Clerk’s overtime and approve that this can be taken as Time off in Lieu
RESOLVED: To approve this overtime, all in favour. It was noted that TOIL should be taken in line with the terms of the contract, should not be excessively accumulated and taken as soon as possible, in a time that is reasonable. |
|
| HR25-23 | To note the items to be discussed at the next (another) HR meeting:
a.) 3-month probationary review of the Clerk/RFO and Events & Liaison Co-ordinator b.) Staffing budget for 2026/2027 financial year NOTED: Once the Administrative Assistant is recruited, the Clerk will start to work on the staffing budget. The HR team will make recommendations regarding salaries after a satisfactory probationary review – to be undertaken by Cllr N Hughes and Cllr N McGuiness in January 2026. |
|
| HR25-24 | To agree the date and time of the next HR Committee Meeting
The next HR Committee meeting will be held on Monday 12th January 2026 at 6.00pm.
Meeting Closed at 6.28pm. |
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