Notice Dated: Monday 3rd November 2025
Dear Members of the F&GP Committee: Cllrs Stephenson (Chair), Bonsall, McGuiness and Hardy
You are hereby summoned to attend a meeting of the F&GP Committee which will be held on Monday, 10th November 2025 commencing immediately after the HR Committee meeting held at 6pm at Lifespring (old Town Hall).
The business of the meeting is set out in the agenda below.
Jade Wilson Clerk to Warsop Parish Council
Please note: There is a right to record, film and broadcast meetings of the council and committees, established following the Local Government Audit and Accountability Act 2014. This is in addition to the rights of the press and public to attend such meetings. Meetings or parts of the meetings from which the press and public are excluded may not be filmed or recorded.
Agenda
| Agenda no | Agenda item title | Power/ Regulation |
| Public forum: To receive questions or comments from members of the parish regarding any matters relating to items on this agenda (15 minutes maximum) | ||
| FG-25-14 | To receive apologies for absence. | LGA 1972 s85 (1) & Sch 12, p40. |
| FG-25-15 | To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and consider any dispensation requests received by the Clerk. | Localism Act 2011 |
| FG-25-16 | To consider if any items on the agenda require the exclusion of public and press under the Public Bodies (Admission to Meetings) Act 1960 during the consideration of items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted. | Public Bodies (Admission to Meetings) Act 1960 |
| FG-25-17 | To receive the minutes of the previous F&GP Committee/Working Group meetings and resolve to sign these as a true record of the meeting(s).
a.) Minutes of F&GP Committee Meeting 15th September 2025 b.) Minutes of the F&GP Working Group 18th June 2025 |
Local Government Act 1972, Sch 12, p41 (1). |
| FG-25-18 | Financial Matters:
a) To receive and note the council’s receipts and payments report for October (to be tabled) b) To receive and approve the council’s bank balances and reconciliation to end of October c) To receive and note the budget to actuals to end of October d) To receive a report from the Clerk regarding options for a new savings account and make a decision e) To agree that if Item FG-25-18d is resolved, the Transave funds be transferred and the account closed f) To note the email from MDC regarding payroll services transfer from 1st December 2025 g) To approve an annual subscription to Canva Pro for £100 to assist the Events & Liaison Coordinator in her role h) To approve any expenditure required for assistance with the Mayors Fund Application (up to £3,000) i) To agree whether a Christmas tree(s) will be ordered (High Street & Lifespring Balcony) j) Budget 2026/27 – preliminary discussion |
Joint Panel on Accountability and Governance Practitioners Guide 2024.
The Local Audit and Accountability Act 2014 |
| FG-25-19 | To consider the £1,000 grant request from ‘Christmas Smile’ and agree whether to award the funds under S137 of the LGA 1972 | Local Government Act 1972, S137 |
| FG-25-20 | To agree and note the date and time of the next F&GP Committee meeting. | Local Government Act 1972, Sch 12, p10 (2)(a) |
Minutes
MINUTES of the F&GP Committee meeting held on Monday 10th November2025 commencing at 6.30pm at Lifespring (old Town Hall).
Members present: Cllr J Stephenson (in the Chair), Cllr K Bonsall, Cllr N McGuiness and Cllr K Hardy
Also in attendance: Clerk – Jade Wilson
0 Members of the public
| Agenda no | Agenda item title | Power/ Regulation |
| Public forum: To receive questions or comments from members of the parish regarding any matters relating to items on this agenda (15 minutes maximum) | ||
| FG-25-14 | To receive apologies for absence.
None |
LGA 1972 s85 (1) & Sch 12, p40. |
| FG-25-15 | To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and consider any dispensation requests received by the Clerk.
Cllr K Hardy declared an interest in Item FG-25-19 as a member of the Christmas Smile campaign. She will leave the meeting during discussions and voting for this item. |
Localism Act 2011 |
| FG-25-16 | To consider if any items on the agenda require the exclusion of public and press under the Public Bodies (Admission to Meetings) Act 1960 during the consideration of items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted.
None |
Public Bodies (Admission to Meetings) Act 1960 |
| FG-25-17 | To receive the minutes of the previous F&GP Committee/Working Group meetings and resolve to sign these as a true record of the meeting(s).
a.) Minutes of F&GP Committee Meeting 15th September 2025 RESOLVED: The minutes were unanimously agreed. They were signed by the chair. b.) Minutes of the F&GP Working Group 18th June 2025 The meeting was inquorate and did not go ahead. |
Local Government Act 1972, Sch 12, p41 (1). |
| FG-25-18 | Financial Matters:
a) To receive and note the council’s receipts and payments report for October (to be tabled) NOTED and APPROVED b) To receive and approve the council’s bank balances and reconciliation to end of October RESOLVED: Cllr J Stephenson proposed the bank reconciliation is signed and approved, seconded by Cllr K Hardy, all in favour. c) To receive and note the budget to actuals to end of October NOTED d) To receive a report from the Clerk regarding options for a new savings account and make a decision RESOLVED: After a discussion and questions, it was unanimously agreed to open a new savings account with Unity Trust Bank. e) To agree that if Item FG-25-18d is resolved, the Transave funds be transferred and the account closed RESOLVED: That once the Clerk has access as a signatory that the monies be transferred and the account closed. f) To note the email from MDC regarding payroll services transfer from 1st December 2025 NOTED g) To approve an annual subscription to Canva Pro for £100 to assist the Events & Liaison Coordinator in her role RESOLVED: That the Canva subscription is approved and reviewed after one year. h) To approve any expenditure required for assistance with the Mayors Fund Application (up to £3,000) RESOLVED: Cllr J Stephenson proposed, seconded by Cllr K Hardy, that the expenditure up to £3000 is approved by members of the F&GP Committee and that a further request to increase the expenditure limit will be discussed at the Extraordinary meeting later. All in favour. i) To agree whether a Christmas tree(s) will be ordered (High Street & Lifespring Balcony) RESOLVED: There was a discussion about installation fees and lights. It was agreed to order a tree for the High Street – as per the quoted price. The Clerk was asked to action installation and lighting via MDC, with a budget over £500 maximum for purchase of the tree, delivery, installation and lighting. j) Budget 2026/27 – preliminary discussion The Clerk highlighted some increases she was aware of, she would be working on a draft budget to present in January. |
Joint Panel on Accountability and Governance Practitioners Guide 2024.
The Local Audit and Accountability Act 2014 |
| FG-25-19 | To consider the £1,000 grant request from ‘Christmas Smile’ and agree whether to award the funds under S137 of the LGA 1972
RESOLVED: Cllr K Hardy left the meeting. Cllr J Stephenson praised the Christmas Smile volunteers, said it was a much-needed resource and Christmas would not be the same for some individuals without it. Cllr J Stephenson proposed the £1,000 grant is approved under S137, seconded by Cllr K Bonsall and agreed by Cllr N McGuiness. Clerk to action. Cllr K Hardy returned to the meeting. Additional Parish Councillors arrived for the Full Council Extraordinary meeting (7.10-7-14pm). |
Local Government Act 1972, S137 |
| FG-25-20 | To agree and note the date and time of the next F&GP Committee meeting.
The date and time of the next F&GP Committee will be Monday 12th January 2026 at 6.30pm (or after the 6.00pm HR Committee meeting has finished)
Meeting closed at 7.14pm. |
Local Government Act 1972, Sch 12, p10 (2)(a) |
