Annual Meeting of Warsop Parish Council 18th May 2026

Sign Declaration of Acceptance of Office

Sign Declaration of Acceptance of Office

a.)  Pursuant to Standing Orders, Members of the Public and Press shall have a period of 15 minutes (total) to speak.  A Member of the Public shall not speak for more than five minutes.

b.)  If the Police Liaison Officer, County Council or District Council Member(s) are in attendance, they will be given the opportunity to raise any relevant Parish Council matter.

To review and approve the following:

a.)  The updated Asset Register and Insurance provision

b.)  Standing Orders

c.)  Code of Conduct

d.)  Financial Regulations

e.)  Financial Risk Register/Assessment

f.)   The list of regular payments/direct debits/SOs for the year

g.)  The list of subscriptions and memberships for the year

h.)  Health & Safety Policy

i.)   Authorise any changes to the list of Bank Signatories

j.)   Section 137 expenditure

a.)  Review and approve terms of reference to committees

b.)  Appointment of Members to the F&GP Committee

c.)  Appointment of Members to the HR Committee

a)   To receive and review the Internal Audit Report

b)   To agree that a Limited Assurance Review is required (Form 3) for Payments and Receipts of over £25,000

c)    To review and sign the Annual Governance Statement 2025/26 and approve any necessary explanatory notes for publishing

d)   To review and sign the Accounting Statement for 2025/26 – review the Statement of Variances

e)   Electors Rights – to note and agree the dates of the Exercise of Public Rights as Wednesday 3^rd June to Tuesday 14^th July 2026

The Local Audit and Accountability Act 2014

a)   To note the council’s receipts & payments report for April

b)   To note the council’s bank balances & reconciliation for April

c)    To note the payments made in May to date & approve any upcoming known payments

d)   To note that the Unity account is open and money is being moved into the account

The Local Audit and Accountability Act 2014

a)   To summarise the applications that were submitted and which were successful

b)   To formerly approve the receipt of partial funding of £60,000 for a MUGA (Pencil Park, Meden Vale) and £TBC for funding at the Shed (climbing wall and flooring)

c)    To formerly approve the projects outlined in the funding applications and agree to the expenditure to deliver them

d)   To formerly resolve that delegated authority for ALL decisions regarding this project delivery and procurement be given to Councillors N McGuiness, D Hughes, N Hughes and The Clerk.

e)   To approve that match funding be sought for both projects as per the award emails and terms.

a.)  To receive any updates on correspondence with Nottinghamshire County Council regarding a meeting about the roads in Warsop Parish. Agree on any further action to take as Parish Council.

b.)  To receive any updates on the Stage 2 consultation and Notice regarding BURNS LANE, WARSOP – PROPOSED PROHIBITION OF DRIVING (TRO 2285)

To receive any updates on quotations and approve expenditure for additional wooden display boards and engraving – update names/positions since 2017 (Cllr N Hughes)

https://planning.mansfield.gov.uk/online-applications

a.)  Application Ref: 2026/0189/RES   Proposal: RESERVED MATTERS APPLICATION FOR THE APPROVAL OF APPEARANCE, LANDSCAPING, LAYOUT AND SCALE FOLLOWING APPROVAL OF OUTLINE APPLICATION 2022/0740/OUT INCLUDING THE DISCHARGE OF CONDITIONS 5 (CEMP), 6 (GROUND LEVELS), 7 (EXTERNAL MATERIALS), 8 (EXISTING WALLED GARDEN), 9 (DRAINAGE PLANS, 10 (LANDSCAPE WORKS) AND 11 (LANDSCAPE AND ECOLOGICAL MANAGEMENT PLAN) ON APPLICATION 2022/0740/OUT (OUTLINE APPLICATION FOR PROPOSED ERECTION OF A DWELLING WITH ACCESS TO BE DETERMINED AT OUTLINE STAGE WITH ALL OTHER MATTERS RESERVED AND ASSOC

b.)  IATED WORKS – RE-SUBMISSION OF 2022/0342/OUT).  Site Address: Nettleworth Manor Leeming Lane North Mansfield Woodhouse, Nottinghamshire NG19 8LJ

Ward: Market Warsop.  Deadline 18^th May 2026

c.)  To consider any other planning applications received after the agenda has been circulated

a.)  To discuss any additional correspondence or information received from recent (or upcoming) meetings with Warsop Carnival Committee

b.)  To make any required decisions and agree on any immediate actions to take

Meeting Close.

The existing chair asked if Councillors wanted to propose anyone for the position. Cllr J Stephenson proposed that Cllr N McGuiness be re-elected as Chair. This was seconded by Cllr A McCormack and unanimously agreed. There were no other proposals.

Cllr N McGuiness signed the Declaration of Acceptance of Office, witnessed by the Proper Officer.

The Chair asked if Councillors wanted to propose anyone for the position.

Cllr A McCormack proposed Cllr K Grubb for the position, this was seconded by Cllr A Hawkins.

Cllr K Hardy proposed Cllr G Simpson for the position, this was seconded by Cllr J Stephenson.

The Chair asked members to vote by a show of hands.

There were 2 votes for Cllr K Grubb and 6 votes for Cllr G Simpson. The Chair did not vote. Cllr G Simpson received the majority vote and was elected as Vice-Chair. He had given his permission to be voted prior to the meeting and will sign his Declaration of Acceptance of office before the next meeting.

Apologies were received and accepted from Cllr G Simpson (work)

Cllr D Hughes declared an interest in the Pit Wheels project application (Pride in Place) – Item 2026-32.

Cllr K Hardy requested that the public participation section 2026-25a. be delayed for potential members of public to arrive – the meeting had started earlier than the usual start time (as it followed straight after the Annual Parish Meeting). Councillors all agreed.

Cllr N McGuiness proposed that Item 2026-39 (Warsop Carnival discussions) should be held in confidential. All members agreed.

a.)  Pursuant to Standing Orders, Members of the Public and Press shall have a period of 15 minutes (total) to speak.  A Member of the Public shall not speak for more than five minutes.

This item took place after Item 2026-33 Roads at 6.55pm.

Cllr N McGuiness (Chair) asked if any members of the public (MOP) wanted to ask any questions or raise concerns.

One MOP asked if anything could be done about the electric scooters on the roads and pavements, adding that 2 OAPs had nearly been knocked over by one on the High Street. Cllr A Burgin asked the residents to report the incidents to the police who may be able to check CCTV.

Another MOP thanked the Parish Council for its support regarding the issues on the Mansfield Road slip road.  She asked about the implications of the new double yellow lines on the A60 near the Co-op, which may cause loading issues. She also asked if there was an update about the traffic lights being turned on and raised concerns about the road layout and width. Cllr A McCormack said he was going to try and push for the permanent closure of the slip road entrance on the A60 – a petition may be required. All Parish Councillors agreed that they will support this. A MOP also raised the issue of parking on the green there. Cllr J Stephenson said this had been discussed before and there is little that can be done about it. Cllr K Hardy asked Cllr A McCormack if he could request the temporary barrier remains in place until a decision on permanent closure is made? Cllr A Burgin reinforced the importance of this with the dangerous driving on there and injuries sustained to a resident.

b.)  If the Police Liaison Officer, County Council or District Council Member(s) are in attendance, they will be given the opportunity to raise any relevant Parish Council matter.

The police were unable to deliver a report as they were called out on an emergency visit before the item was heard.

County Councillor A McCormack said he had been chasing up the issues regarding the Vale Avenue road closure. He also added that he had been chasing up the issue with the illuminated sign on Netherfield Lane. There was a discussion regarding safety on that road. Cllr D Hughes reiterated that this was a serious concern due to the amount of traffic and cars parked on the road near the built-up steps housing.

District Councillor J Stephenson said that he had been following up about the broken windows on the boarded shop on the High Street. MDC were looking into what could legally be done regarding enforcement of this (and the shutters which were in breach of planning) as it was proving difficult to contact the owners.

District Councillor D Hughes talked about the constant fly tipping he had been reporting at the textile recycling bins by the garage site in Meden Vale. MDC had been very responsive but clearing this is costly. There had been problems with items left weekly at the closed recycling area such as glass bottles car seats, furniture and household and garden waste. MDC had put a notice warning that centre would be taken away if this misuse of the site continued. Residents should be aware that this facility has now been removed. Residents should use appropriate household recycling bins or Warsop Recycling Centre going forward. He added that he had attended some of the 2-day public inquiry regarding the potential closure of footpaths in Meden Vale and it had been rather tense at points. Residents had attended and gave their opinion on the use of the paths historically.

RESOLVED: Cllr A Burgin proposed that the Minutes should be approved. This was seconded by Cllr N Hughes and it was unanimously agreed the minutes were a true record. Cllr K Hardy asked for one typing mistake to be edited in Cllr J Stephenson’s name (this was done on the hard copy and initialed). They were signed by the Chair.

RESOLVED: Unanimously agreed that the schedule of meeting dates is approved.

To review and approve the following:

a.)  The updated Asset Register and Insurance provision

RESOLVED: Unanimously agreed that the Asset Register and Insurance Provision is approved. The Clerk gave a summary of the additions to the asset register after undertaking a review. Cllr J Stephenson asked about the historic sale of the shop linked to the High Street car park entry. Cllr A Wetton gave some background. The Clerk said she would search for the transaction and edit the asset register again, if required.

b.)  Standing Orders

RESOLVED: Unanimously agreed that the Standing Orders are approved and implemented (no edits from last year).

c.)  Code of Conduct

RESOLVED: Unanimously agreed that the Code of Conduct is approved (no edits from last year).

d.)  Financial Regulations

RESOLVED: Unanimously agreed that the Financial Regulations are approved and implemented (edits from last year). Cllr K Hardy asked for an additional small edit – to add the new Unity savings account to the document. Clerk to action.

e.)  Financial Risk Register/Assessment

RESOLVED: Unanimously agreed that the Financial Risk Assessment/Register is satisfactory and approved

f.)   The list of regular payments/direct debits/SOs for the year

RESOLVED: Unanimously agreed that the list of regular payments is approved.

g.)  The list of subscriptions and memberships for the year

RESOLVED: Unanimously agreed that the list of subscriptions is approved.

h.)  Health & Safety Policy

RESOLVED: Unanimously agreed that the updated Health and Safety Policy is approved and implemented (minor edits). Cllr K Hardy asked about fire drills and training. The Clerk was going to liaise with Cllr K Hardy to put in place necessary training.

i.)   Authorise any changes to the list of Bank Signatories

RESOLVED: It was agreed that Cllr K Grubb be added to the signatory list.

j.)   Section 137 expenditure

RESOLVED: Unanimously agreed that the S137 expenditure for the previous financial year is satisfactory.

a.)  Review and approve terms of reference to committees

RESOLVED: Unanimously agree that there are no edits to the existing terms of reference and they are re-approved.

b.)  Appointment of Members to the F&GP Committee

RESOLVED: It was agreed that members of the F&GP Committee for the ensuing year will be:

Cllr N McGuiness – ex-officio position as Chair of the Parish Council

Cllr G Simpson – ex-officio position as Vice-Chair of the Parish Council

Cllr J Stephenson (Chair of the F&GP Committee)

Cllr A Hawkins

Cllr K Grubb

Cllr K Hardy

c.)  Appointment of Members to the HR Committee

RESOLVED: It was agreed that members of the HR Committee for the ensuing year will be:

Cllr N McGuiness – ex-officio position as Chair of the Parish Council

Cllr G Simpson – ex-officio position as Vice-Chair of the Parish Council

Cllr J Stephenson

Cllr A Hawkins

Cllr K Grubb

Cllr N Hughes (Chair if the HR Committee)

a)   To receive and review the Internal Audit Report

The Internal Audit report was reviewed. The Clerk explained that weaknesses had been addressed and improvements made. There were no major issues to report. The Internal Auditors recommendations had been noted and accepted. The recommendations included additional scrutiny for larger payments.

b)   To agree that a Limited Assurance Review is required (Form 3) for Payments and Receipts of over £25,000

AGREED

c)    To review and sign the Annual Governance Statement 2025/26 and approve any necessary explanatory notes for publishing

The Clerk recommended that, in her opinion the Parish Council should be satisfied that it can tick ‘yes’ to all assertions, other than Assertion 3. The explanation was read out and will be published. The Annual Governance Statement was completed and APPROVED by Full Council. It was signed by the Chair and Clerk.

d)   To review and sign the Accounting Statement for 2025/26 – review the Statement of Variances

The Accounting Statement was reviewed and APPROVED by Full Council. The Chair signed the statement.

e)   Electors Rights – to note and agree the dates of the Exercise of Public Rights as Wednesday 3^rd June to Tuesday 14^th July 2026

AGREED

The Local Audit and Accountability Act 2014

a)   To note the council’s receipts & payments report for April

Cllr N Hughes asked about the Shake it off event and if the ticket sales were refundable or transferable. Cllr N McGuiness said they were being transferred to the new date. The Events Coordinator was also liaising with suppliers/acts regarding transferring services to the new date.

NOTED AND APPROVED

b)   To note the council’s bank balances & reconciliation for April

NOTED AND APPROVED

c)    To note the payments made in May to date & approve any upcoming known payments

NOTED AND APPROVED

d)   To note that the Unity account is open and money is being moved into the account

NOTED.

There was a discussion regarding the FSFCS limit increasing to £120,000. The Clerk said that £85,000 had been transferred into the new Unity savings account to maximise interest.

The Local Audit and Accountability Act 2014

a)   To summarise the applications that were submitted and which were successful

Cllr N McGuiness summarised the applications and outcomes. The award amounts were yet to be confirmed and a meeting with MDC was imminent.  Match funding would be required for some aspects. Additional information was requested for The Shed project.

b)   To formerly approve the receipt of partial funding of £60,000 for a MUGA (Pencil Park, Meden Vale) and £TBC for funding at the Shed (climbing wall and flooring)

The receipt of funding was APPROVED

c)    To formerly approve the projects outlined in the funding applications and agree to the expenditure to deliver them

The projects were APPROVED

d)   To formerly resolve that delegated authority for ALL decisions regarding this project delivery and procurement be given to Councillors N McGuiness, D Hughes, N Hughes and The Clerk.

RESOLVED: Cllr N McGuiness requested that Cllr K Grubb also be added to the list as lead for the match funding applications. This was APPROVED

e)   To approve that match funding be sought for both projects as per the award emails and terms.

RESOLVED: Cllr A Burgin proposed, seconded by Cllr J Stephenson and APPROVED

a.)  To receive any updates on correspondence with Nottinghamshire County Council regarding a meeting about the roads in Warsop Parish. Agree on any further action to take as Parish Council.

The Clerk and Chair said that although a response had been received, no meeting date had been proposed. Cllr A McCormack said he had attended various meetings at NCC about this, and that officers and staff were very busy.

Cllr N Hughes proposed that, following on from the discussion at the last meeting, the Parish Council should now raise a formal complaint about this. Seconded by Cllr J Stephenson and all Councillors agreed. Clerk to action. Cllr J Stephenson asked the Clerk to update residents on the Facebook page.

b.)  To receive any updates on the Stage 2 consultation and Notice regarding BURNS LANE, WARSOP – PROPOSED PROHIBITION OF DRIVING (TRO 2285)

The Clerk said that there had been no further updates. Councillors asked the Clerk to add this to the complaint.

There was a discussion regarding a recent sink hole on Appleton Street (road closed) and Top Sandy Lane being patched up.

The Public Participation section followed this item.

An update was RECEIVED

To receive any updates on quotations and approve expenditure for additional wooden display boards and engraving – update names/positions since 2017 (Cllr N Hughes)

Cllr N McGuiness said she had spoken to other Councillors and had emailed a contact for a quotation, she had yet to receive a response. After a discussion, it was agreed to progress with quotes to bring back to Full Council – focussing on obtaining 2 new boards with 10 names per board, and replacing the name ‘Chairman’ with ‘Chair’. Cllr N McGuiness said that Warsop Memorials had offered to do the signage free of charge and they should be thanked for this in Warsop News.

Cllr K Hardy said that a Remembrance meeting had taken place. The Events Coordinator will be contacting people regarding task allocation soon. The Minister is leaving the chapel at Meden Vale, a new Minister will be starting and the Remembrance event should still be going ahead. Cllr A Burgin asked if MDC had been informed about use of the Carrs car park for the service. Cllr N McGuiness said she would check it was on the to do list.

Cllr K Grubb said that she had filled the 3 x seated planters with flowers (outside Boyes, Warsop Computers and Town Hall). She had received a cash donation from Warsop Ex-Servicemen’s Club for additional bulbs, compost etc later in the year (£70). She was still seeking plant donations and volunteers for painting. She asked if permission was required to fill the tubs on Robert Bye Way. Cllr A Burgin said that no-one claimed them. Councillors agreed it would be nice to maintain them. Cllr K Grubb said she would engage members of the public to assist with this and approach Trade Timber Supplies. Cllr D Hughes suggested asking Dukeries Garden Centre. Cllr A McCormack offered to donate £100 from his fund to the planting.

https://planning.mansfield.gov.uk/online-applications

a.)  Application Ref: 2026/0189/RES   Proposal: RESERVED MATTERS APPLICATION FOR THE APPROVAL OF APPEARANCE, LANDSCAPING, LAYOUT AND SCALE FOLLOWING APPROVAL OF OUTLINE APPLICATION 2022/0740/OUT INCLUDING THE DISCHARGE OF CONDITIONS 5 (CEMP), 6 (GROUND LEVELS), 7 (EXTERNAL MATERIALS), 8 (EXISTING WALLED GARDEN), 9 (DRAINAGE PLANS, 10 (LANDSCAPE WORKS) AND 11 (LANDSCAPE AND ECOLOGICAL MANAGEMENT PLAN) ON APPLICATION 2022/0740/OUT (OUTLINE APPLICATION FOR PROPOSED ERECTION OF A DWELLING WITH ACCESS TO BE DETERMINED AT OUTLINE STAGE WITH ALL OTHER MATTERS RESERVED AND ASSOC

b.)  IATED WORKS – RE-SUBMISSION OF 2022/0342/OUT).  Site Address: Nettleworth Manor Leeming Lane North Mansfield Woodhouse, Nottinghamshire NG19 8LJ

Ward: Market Warsop.  Deadline 18^th May 2026

c.)  To consider any other planning applications received after the agenda has been circulated

There were no comments or objections for any planning item and no additional applications had been received.

NOTED

a.)  To discuss any additional correspondence or information received from recent (or upcoming) meetings with Warsop Carnival Committee

Cllr A McCormack left the meeting at 7.30pm.

Updates on the last meeting were received. After a discussion, it was AGREED that further information was required from the Warsop Carnival Committee. The Clerk was still awaiting an insurance quotation.

b.)  To make any required decisions and agree on any immediate actions to take

The item will be discussed again at the next meeting when further information has been received.

RESOLVED: It was agreed that the date and time for the next meeting would be Tuesday 9^th June at 6.00pm. Location TBC (building works imminent at Lifespring).

Meeting Closed at 8.02pm.