a.)  Pursuant to Standing Orders, Members of the Public and Press shall have a period of 15 minutes (total) to speak.  A Member of the Public shall not speak for more than five minutes.

b.)  If the Police Liaison Officer, County Council or District Council Member(s) are in attendance, they will be given the opportunity to raise any relevant Parish Council matter.

a.)  F&GP 12^th January 2026

b.)  HR 12^th January 2026

Terms of Reference – Committees

Standing Orders

Financial Regulations

a.)  Discuss Winterfest 2025 and note any feedback or actions

b.)  To discuss and agree the Events & Liaison Coordinator’s proposed schedule of events for 25/26

a)   To note the council’s receipts & payments report for November and December 2025 (Attachment)

b)   To note the council’s bank balances & reconciliation for November and December 2025 (Attachment)

c)    To note the payments made in January to date & approve any upcoming payments (Attachment)

d)   To receive any updates regarding the Mayors Community Development Fund and make any further decisions

e)   To discuss and agree the Internal Auditor Provision for 2025/2026

f)     To agree that the HR Contract can now be cancelled

Joint Panel on Accountability and Governance Practitioners Guide 2025.

The Local Audit and Accountability Act 2014

a.)  To consider the recommendations/decisions from the F&GP and HR Committees

b.)  To consider the draft budget for Warsop Parish Council for the 2026-2027 Financial Year. Resolve to approve or revise

c.)  To consider the draft Precept requirement for Warsop Parish for the 2026-2027 Financial Year. Resolve to approve or revise

https://planning.mansfield.gov.uk/online-applications

a.)  Application Ref: 2025/0638/FUL.  Proposal: PROPOSED DEMOLITION OF EXISTING BUILDINGS AND ERECTION OF 6 NO. RESIDENTIAL DWELLINGS (2X BLOCKS OF 3).  Site Address: Land Adj 100 Wood Lane Church Warsop Nottinghamshire NG20 0SS.  Ward: Warsop Carrs.  Deadline 1^st December, circulated 18^th November 2025

b.)  Application Ref: 2025/0701/CLPD  Proposal: APPLICATION FOR A LAWFUL DEVELOPMENT CERTIFICATE UNDER

THE TOWN AND COUNTRY PLANNING (ENGLAND) ORDER 2015 – USE AS CHILDRENS HOME FOR 1 NO. CHILD (USE CLASS C2) Site Address: 12 The Wickets Warsop Nottinghamshire NG20 0GY.  Ward: Market Warsop.  Circulated 16^th December 2025.

c.)  To note any planning decisions

a)   To approve and implement the new Data Protection Policy, Data Breach Policy, GDPR Risk Assessment and Checklist

b)   To approve and implement the new Councillor Co-option policy

c)    To approve and implement the new Dignity at work/Anti-Bullying Policy

d)   To approve and implement the new Grant Policy, with Application Form

Meeting Close.

Mrs Barrett sadly lost her life after a tragic accident outside Lifespring, just before Christmas.

Apologies were received and accepted from Cllrs D Barlow, D Hughes, N Hughes and A Wetton.

None

None

None

A presentation was received from Cllr J Stephenson regarding a 13-year-old Scout called Anna. She had moved here from Ukraine and has achieved amazing things – including competing in the East Midlands Junior Fencing Championships, receiving a first-place trophy. He highlighted her resilience and determination. Cllr Stephenson said she was a credit to the Scouts, to Warsop and to the UK.

Anna gave a short presentation about her background, how it has made her feel moving to the UK and about what she has been achieving.  Meeting attendees gave Anna a round of applause.

a.)  Pursuant to Standing Orders, Members of the Public and Press shall have a period of 15 minutes (total) to speak.  A Member of the Public shall not speak for more than five minutes.

Before commencing this session, Cllr N McGuiness (Chair) read out a statement regarding the Standing Orders of the Parish Council and when those attending should speak.  In relation to Item 2025-142, concerning potholes within the parish, she requested that any questions are raised during this public participation session. Following this, the County Councillor will be given the opportunity to respond, where possible, to those questions.  She reiterated to those present, that Warsop Parish Council has no legal authority or power to repair roads or fill potholes. Responsibility for highways rests with the County Council, and the Parish Council is not legally able to fund or carry out such works.

There were many comments and questions from residents regarding the roads and potholes.

A MOP started by asking what can be done about the roads in the parish, surely the Parish Council must have input and be able to do something? County Cllr A McCormack said he had taken a Manager from Via EM around the parts of the Parish that were the worst – Oakfield Lane, Sherwood Street, York Terrace and the A60.  A MOP mentioned the state of York Terrace and another mentioned Hetts Lane, another said the amount on times repairs were being carried out and redone and the process for carrying out the repairs was terrible. Another MOP complained about the procedure for reporting road defects/potholes to Nottinghamshire CC. Another said he had reported many and the roads need resurfacing not temporary fixes. Another asked when is the scheduled maintenance? Many said you can’t keep reporting them as there are so many. It was made clear by County Cllr A McCormack that there was an investigation being carried out regarding the incident on the 19^th December and he was limited to what he could say about it for the moment (he showed the Clerk an email confirming this). Cllr A McCormack expressed his condolences to the family of Mrs Barrett (who were in attendance) regarding the incident.

A resident of Sherwood Street who uses a wheelchair said he had been tipped out of it onto the middle of the road and was luckily picked up by a passerby – he asked if Notts CC have the funds required to carry out all of the resurfacing that is needed? Cllr McCormack said he only knew about Sycamore Street (Church Warsop) resurfacing and would investigate the funding and try to get back to residents .A MOP said surely we should have roads that can manage large vehicles? A MOP asked everyone in the room to stop speaking over each other as it was difficult to hear.

District Councillors A Burgin and J Stephenson commented on the additional £8 million pounds funding and reiterated how many times York Terrace and Sycamore Street have been reported over the last 4-5 years. Cllr A Burgin said copying in a County Councillor to emails is usually required to get an action or acknowledgement.

One MOP said he had reported a serious defect near the Waste Recycling Centre (under the bridge) and this had been actioned a few days later so somebody must have the money somewhere….

Another MOP said that their car had recently been damaged and fixed.

A family member of Mrs Barrett said that we can’t bring her back and when the pothole was reported, it was deemed to be ‘not unsafe’;. It was semi-repaired within days of the incident on the 19^th December. She said someone needs to take responsibility and apologise for what has happened. The family are still disputing with the County Council regarding what exactly happened at the incident. Everyone at the meeting clapped.

County Cllr A McCormack apologised to the family member personally and said the Council had inherited a huge backlog. The family member of Mrs Barrett said we need a plan for Warsop.

Another MOP asked who the ultimate decision maker was at Via EM/Notts CC – Cllr A McCormack said he would find out.

Another MOP said the CC have had a 54% upgrade for the costs, and because Via EM are owned by Notts CC, there is an issue regarding awarding the repair work. Would you pay for this work that has been completed? There was a discussion regarding the new machine that JCB are selling and how it has a 5-year guarantee for pothole repairs.

At 6.56pm it was RESOLVED to extend the Public Participation session by another 15 minutes (proposed by Cllr A Burgin, seconded by Cllr J Stepheson and unanimously agreed).

There was a question from a MOP about the S106 money for Stonebridge. Cllrs A Burgin and J Stephenson said they should have gone on Highways Improvements and there should be traffic lights on the Ford Garage turning, but there have been no updates. It can take years for these improvements to be in put in place.

One MOP said they were concerned that Steve Yemm had responded to their email by saying Via EM had concluded the roads here are not bad enough after an engineer had inspected them. She has the email to prove this.

Another MOP requested the Parish Council carry out an independent professional report on the roads and another said Warsop had been forgotten. Another was concerned about what happens when we get a Unitary Authority – will Warsop be even further down the queue?

Cllr A McCormack said he was unsure if the County Council would accept an independent report. Cllr A Burgin explained that an independent report may be contested by The CC and Via EM but it was a fair point and request, however the Parish Council is limited in what we can do and spend on.

Another MOP said the pavements were just as bad as the roads and some are unsafe for walking.

There was consensus that short term repairs were not good enough and Warsop needed roads resurfacing.

Another MOP said there may be a conflict of interest with Via EM and Notts CC regarding Councillors on the board and why isn’t the work put out to tender? The job should be put to tender. Everyone in the room clapped.

Another MOP who was also family of the lady who passed away said there was no clarity over the method of getting things done and who or how to report things. The roads were poor and we may get more accidents here. Who is accountable, what is the plan? Someone, somewhere has the power to get things done, what is the timeline for it? This has caused severe trauma over Christmas and trying to find out information and answers is proving to be incredibly frustrating Everyone in the room clapped again.

County Cllr A McCormack again said he would try and find out the answers and let residents know.

Cllr A Burgin sent his condolences and outlined what we can do from a Parish Council perspective. He proposed that the Parish Council writes a letter to Notts CC/Via EM (via the Clerk) and invite them to attend a dedicated meeting (Councillors/Officers) with members of the public.  All Councillor agreed.

Cllr A McCormack had a statement/email prepared from the County Council and a resident assisted him with reading this. This covered inherited backlogs, funding, the weather, efficiency and that a Highways Review has been carried out. He said they will also be improving their communications.

Another MOP said she had been contacting MDC and NCC for years about the pavement at the bottom of Cuckney Hill (muddy/slippery) because people are slipping. She added that she had also been trying to get traffic lights at the junction with Eastlands Lane (with A60) for many years and the traffic is horrendous. It can take 20 minutes to get out of Eastlands Lane. There is also a blind spot near the cemetery.

Another MOP said there was only one piece of road that had been done properly on Top Sandy Lane/Mount Crescent and this needs to be sorted out asap. There is only one way in and out.

Cllr K Hardy said she shared the frustration regarding the Eastlands Lane junction. She said we need to be non-political about the issue with the roads and we need to be practical. She suggesting forming an Action Group as more people working together/writing letters could get more things done. and said costs will be looked into regarding an independent review of the roads. She thanked everyone for attending the meeting and said it was testament to how the community is feeling. Another MOP commented on the blocked drains.

Finally, a MOP mentioned that Burns Lane is the only alternative to get out of Meden Vale if you can’t use the Eastlands/A60 junction, so we do not want that to be shut!  Cllr A McCormack said he had withdrawn support and will try his best to keep this road open.

Cllr A Burgin asked Cllr A McCormack to follow up on the areas where the roads should have been improved via S106 agreements (Eastlands Lane to Peafield Lane junctions). There were further comments about the bus stop placements at the bottom of Cuckney Hill.

Chair Cllr N McGuiness allowed representatives from Steve Yemm’s Office (MP) to speak. They said that unfortunately Steve cannot attend as he in Parliament but is happy to meet people to discuss the matters raised.

The Chair N McGuiness ended the public session and thanked everyone for attending.

There was a ten-minute comfort break whilst various members of the public left the meeting.

There were 6 members of the public remaining at 7.26pm.

The meeting continued.

b.)  If the Police Liaison Officer, County Council or District Council Member(s) are in attendance, they will be given the opportunity to raise any relevant Parish Council matter.

County Cllr A McCormack had given updates during part a.

District Cllr J Stephenson said Christmas had been a quiet time. There had been a fire on Ridgeway Lane causing some damage. It had potentially started from a bin – he had helped the resident get a new bin from MDC. Opposite there, some fly tipping was reported and he had managed to get this cleared for them by MDC.

District Cllr A Burgin talked about the disruption last week with the snow. He outlined the simpler waste recycling collections – where additional materials will be allowed to go into the bins. There will be some promotional materials coming out soon to residents. He also said to keep an eye out for Food Waste changes next year.

Cllr K Hardy gave an update on Christmas Smile 2025. They had supported over 100 children and 39 families. They had received 45/46 nominations (some were duplicates). There had been a dozen Silver Smiles. She thanked everyone for their support and donations. She said there may be a joint venture next year with the Uniform Support group.

RESOLVED: Cllr J Stephenson proposed that the Minutes should be approved. This was seconded by Cllr A Burgin and it was agreed the minutes were a true record. They were signed by the Chair.

a.)  F&GP 12^th January 2026

NOTED

Cllr J Stephenson confirmed (as Chair of the F&GP Committee, that they were a true record).

b.)  HR 12^th January 2026

NOTED

Terms of Reference – Committees

Standing Orders

Financial Regulations

Cllr N McGuiness said most of this item had been covered in the Public participation section earlier. Council had resolved to write to Notts CC and invite them to a meeting with members and residents.

There was a discussion about funding and the average cost of pothole repairs. Cllr N McGuiness suspended standing orders for a MOP to comment.

Cllr K Hardy said the Parish Council needs to be a catalyst for action in the community. Councillors added that depending on the answers received from Notts CC, Councillors could help take the lead with an Action Group.

Councillors agreed that access to another (larger) hall/venue may be required if the meeting with Notts CC went ahead.

The Clerk had circulated the answers received from Via EM, to questions regarding the cameras put up on Burns Lane before Christmas.

There was a consensus of disappointed that this was still being considered. Cllr A McCormack said he would try his best to get this withdrawn. Cllr J Stephenson asked Cllr A McCormack if he had spoken to the Cabinet Member about this, he hadn’t but said that he would.

The report was received from the Clerk.

a.)  Discuss Winterfest 2025 and note any feedback or actions

The Events & Liaison Coordinator provider a report.

The Council thanked the Events & Liaison Coordinator and Cllr N McGuiness for their hard work regarding the event.

b.)  To discuss and agree the Events & Liaison Coordinator’s proposed schedule of events for 25/26

The Events & Liaison Coordinator provided further details on the plans she had put together.

See separate document for information.

Cllr J Stephenson thanked her for her work on this. Councillors agreed the document demonstrated the value residents are getting in terms of their Council tax. Cllr K Hardy asked for this to be incorporated into a Business Plan. Cllr A Burgin said it was a great plan, but Council needed to be careful if using reserves to balance the budget with more events. He requested that everything is fully costed. Councillors agreed the schedule in principle.

Standing Orders were suspended so that a Member of the public could speak. She offered to help with events and the Council thanked her.

A report was received regarding the progress and deadlines for the next edition.

RESOLVED: There was a discussion about this being a public space and that traps were not suitable, about costs and ethics. It was agreed to keep an eye on the situation but take no further action at the moment.

a)   To note the council’s receipts & payments report for November and December 2025

NOTED

b)   To note the council’s bank balances & reconciliation for November and December 2025

NOTED

c)    To note the payments made in January to date & approve any upcoming payments

NOTED AND APPROVED

d)   To receive any updates regarding the Mayors Community Development Fund and make any further decisions

Cllrs A Burgin and N Mcguiness said decisions should be the 30^th January, but due to the deadline being extended, this may also be extended.

e)   To discuss and agree the Internal Auditor Provision for 2025/2026

RESOLVED: The Clerk had informed Councillors that the incumbent auditor was retiring. She had received a quotation from another local auditor who had been recommended by another Parish Council.

It was proposed by Cllr J Stephenson, seconded by Cllr A Burgin and unanimously agreed that the Council appoint Mr D Dixon (Dixon Accounting) as Internal Auditor, at a cost of £170. Clerk to send a Letter of Engagement.

f)    To agree that the HR Contract can now be cancelled

RESOLVED: It was unanimously agreed to give notice to cancel the contract. Clerk to action.

Joint Panel on Accountability and Governance Practitioners Guide 2025.

The Local Audit and Accountability Act 2014

a.)  To consider the recommendations/decisions from the F&GP and HR Committees

The recommendations were considered.

It was agreed to move forward with the current version of the budget, with some fine tuning for certain cost codes. To be considered again at the F&GP meeting in February and agreed at the Full Council meeting on 16^th February 2026.

b.)  To consider the draft budget for Warsop Parish Council for the 2026-2027 Financial Year. Resolve to approve or revise

To be considered again at the F&GP meeting in February and agreed at the Full Council meeting on 16^th February 2026.

c.)  To consider the draft Precept requirement for Warsop Parish for the 2026-2027 Financial Year. Resolve to approve or revise

The draft was considered. The requirement will be approved at the Full Council meeting on 16^th February 2026.

This had already been covered earlier in the meeting.

There were no updates. Councillors asked that the Events Coordinator put another item in Warsop News and social media.

https://planning.mansfield.gov.uk/online-applications

a.)  Application Ref: 2025/0638/FUL.  Proposal: PROPOSED DEMOLITION OF EXISTING BUILDINGS AND ERECTION OF 6 NO. RESIDENTIAL DWELLINGS (2X BLOCKS OF 3).  Site Address: Land Adj 100 Wood Lane Church Warsop Nottinghamshire NG20 0SS.  Ward: Warsop Carrs.  Deadline 1^st December, circulated 18^th November 2025

b.)  Application Ref: 2025/0701/CLPD  Proposal: APPLICATION FOR A LAWFUL DEVELOPMENT CERTIFICATE UNDER

THE TOWN AND COUNTRY PLANNING (ENGLAND) ORDER 2015 – USE AS CHILDRENS HOME FOR 1 NO. CHILD (USE CLASS C2) Site Address: 12 The Wickets Warsop Nottinghamshire NG20 0GY.  Ward: Market Warsop.  Circulated 16^th December 2025.

There were no objections to any application.  Cllr J Stephenson commented that because he lives on this street, he will excuse himself from the Planning committee meeting (Mansfield District Council) for consideration of Item b)

c.)  To note any planning decisions

None.

NOTED

There was a thorough discussion about the East Midlands Mayor’s Big Transport Conversation Consultation.

RESOLVED: Cllr A Burgin proposed that the Parish Council comment highlighting the bus services in Warsop – some are only getting 2 buses a day (Robin Hood Estate) or they are running every 2 hours. Rural bus services are problematic if you don’t live in the centre and are not consistent/frequent enough. With our population and ages of many residents, we should ask for better public transport. Additionally, he added about getting the old station back open. There was a further discussion about the railway line. Cllr A Burgin said testing had been done on the line around 10 years ago, Cllr A Hawkins said it is still used and is a functioning line and gave more background information. Members agreed it would be good to be able to get to Shirebrook and Nottingham on the train. Councillors agreed that these comments should be fed back to the Mayor. Cllr J Stephenson proposed that the Parish Council write to the MP Steve Yemm to get his support regarding the buses and train station. Focus should be placed on job opportunities, connectivity, training, transport for students/learners, shopping and tourism. This was agreed.

RESOLVED: Cllr J Stephenson gave background information about the scheme being organised by the ‘Sheriff of Nottingham’ with support from Sherwood Forest Trust. It was agreed that it would be good for Warsop in terms of heritage, tourism etc.

Warsop Footpaths Group had been in touch about them purchasing one to be placed at the Vibrant Venue.  Councillors agree that there could be multiple areas in the Parish where the plaques could be placed. It was agreed that the Parish Council advertise the scheme and ask local businesses or groups to sponsor a plaque. Potential locations noted were the Town Hall, High Street, The Carrs and near Bowrings.

RESOLVED: Cllr A McCormack summarised complaints that had been received about the flags wrapped on lampposts. Councillors agreed most had now been removed and that they were beginning to look scraggy/tatty. Regarding the flags installed by the County Council, there was a discussion regarding planning permission and where the funds had come from. Cllr K Hardy proposed that the Parish Council write to Notts CC to ask them to remove the old, scruffy flags from the lampposts. Seconded by Cllr N McGuiness and agreed. Clerk to action.

The Events& Liaison Coordinator left the meeting at 9.00pm

RESOLVED: Cllr Simpson summarised his ideas and proposals to the Parish Council. Councillors all agreed that it was a fantastic idea. Cllr J Stephenson proposed this scheme be agreed, seconded by Cllr A Burgin – it was unanimously agreed the visits could take place. It was also agreed the schools could use the Council Chambers for their own meeting/debate if they wanted to.

a)   To approve and implement the new Data Protection Policy, Data Breach Policy, GDPR Risk Assessment and Checklist

b)   To approve and implement the new Councillor Co-option policy

c)    To approve and implement the new Dignity at work/Anti-Bullying Policy

d)   To approve and implement the new Grant Policy, with Application Form

RESOLVED: There was a discussion regarding the limit on the grants application form.  It was agreed that the maximum be set to £3,000 unless Council agree to accept a higher application, under exceptional circumstances. Cllr A Burgin proposed that the policies are accepted and implemented, seconded by Cllr J Stephenson. All in favour.

Meeting Closed at 9.10pm.