Full Council Meeting – 20th October 2025 at 6.30pm

a.)  Pursuant to Standing Orders, Members of the Public and Press shall have a period of 15 minutes (total) to speak at the meeting.  A Member of the Public shall not speak for more than five minutes.

b.)  If the Police Liaison Officer, County Council or District Council Member(s) are in attendance, they will be given the opportunity to raise any relevant Parish Council matter.

a.)  To confirm the permanent appointment of the new Clerk & RFO

b.)  To confirm the permanent appointment of the new Events & Liaison Co-ordinator

a.)  To consider the applications for Co-option and invite applicants who are in attendance, to speak

b.)  Councillors to vote – Warsop Carrs Ward co-option

c.)  Councillors to vote– Netherfield Ward co-option

d.)  Co-opted Councillor(s) to Sign Declaration of Acceptance of Office, if applicable

a.)  8^th September 2025

b.)  21^st July 2025

c.)  9^th May 2025 (Emergency Meeting)

d.)  28^th April 2025

a.)  F&GP 15^th September 2025

b.)  HR 24^th July 2025

c.)  HR 3^rd July 2025

Terms of Reference – Committees

Standing Orders

Financial Regulations

a.)  To receive an update from the Events & Liaison Coordinator

b.)  To receive an update from the Events Working Group

c.)  To discuss advertising of stalls, bookings and plans for Winterfest 2025

d.)  To make any outstanding decisions for Remembrance Day 2025

e.)   To make any other outstanding decisions for Winterfest 2025

f.)   To consider the email from Warsop Carnival Committee regarding 2026 and discuss the next steps

a.)  To receive any updates regarding the progress of building works at Lifespring (old Town Hall)

b.)  To consider re-locating the council’s offices to the ground floor of the town hall so the council’s premises are more accessible

a)   To receive and note the council’s receipts and payments report for the months of July, August and September

b)   To receive and review the budget to actuals report with notes showing 15% or more variances with explanations

c)    To receive and note the council’s bank balances and reconciliations to the end of July, August and September.

d)   To note the payments made in October and authorise the up-coming known payments

e)   To note that the External Auditor Report was received on 29^th September. The Report along with the Notice of conclusion of Audit has been published in line with statutory requirements and by the deadline of 30^th September.

f)     To consider the comments made by the External Auditor

g)   To update the Clerk with any information for drafting of the 2026/2027 budget

h)   To consider whether the Parish Council should earmark the Transave account money for match-funding current grant applications

i)     To discuss the Mayors Community Development Fund and make any decisions regarding the application

j)     To agree if the Parish Council should apply to the Local Communities Fund new round (Notts CC). Deadline 7^th November The Local Communities Fund (LCF) | Nottinghamshire County Council

Joint Panel on Accountability and Governance Practitioners Guide 2025.

The Local Audit and Accountability Act 2014

a.)  To agree the date and time of the next F&GP Meeting

b.)  To agree the date and time of the next HR Meeting

https://planning.mansfield.gov.uk/online-applications

a.    Application Ref: 2025/0569/RES Proposal: APPLICATION FOR RESERVED MATTERS OF LANDSCAPING FOLLOWING APPROVAL OF OUTLINE APPLICATION 2024/0513/OUT (OUTLINE APPLICATION FOR THE CONSTRUCTION OF 2 NO UNITS FOR THE USE OF EXISTING CAR WASH/VALETING ON SITE INCLUDING THE MATTERS OF ACCESS, APPEARANCE, LAYOUT AND SCALE) Site Address: Leeming Lane Car Wash Leeming Lane North Mansfield Woodhouse Nottinghamshire NG19 9EE:

Ward: Market Warsop Valid Date: 19th September 2025

b.    Application Ref: 2025/0570/TPO Proposal: WORKS TO 2 NO. TREES COVERED BY A TREE PRESERVATION ORDER. Site Address: Moorfield Farm House Bishops Walk Church Warsop Nottinghamshire NG20 0SN

Ward: Warsop Carrs Valid Date: 22nd September 2025

c.    Application Ref: 2025/0557/HHA Proposal: RENDER TO SIDE/REAR ELEVATIONS OF PROPERTY Site Address: 21 Burns Lane Warsop Nottinghamshire NG20 0PA Ward: Meden Valid Date: 29th September 2025

d.    Application Ref: 2025/0582/HHA Proposal: INSTALLATION OF AN AIR SOURCE HEAT PUMP. Site Address: 3 Avocet Place Warsop Vale Nottinghamshire NG20 8XZ Ward: Warsop Carrs Valid Date: 25th September 2025

e.    Application Ref: 2025/0599/NMA Proposal: NON MATERIAL AMENDMENT TO APPLICATION 2025/0290/HHA (SINGLE STOREY FRONT AND REAR EXTENSION WITH NEW FIRST FLOOR WINDOW TO SOUTH-WEST ELEVATION.) – CHANGE TO FRONT ELEVATION GLAZED WINDOW OF THE SINGLE STOREY EXTENSION AND CHANGE OF DESIGN TO THE GROUND AND FIRST FLOOR FRENCH DOORS WITH SIDE WINDOWS TO THE FRONT ELEVATION. Site Address: Nettleworth Manor Leeming Lane North Mansfield Woodhouse Nottinghamshire NG19 8LJ.  Ward: Market Warsop Valid Date: 7th October 2025

f.     To consider any planning applications received since the agenda was issued

g.    To note any planning decisions

Meeting Close.

Apologies were received and accepted from Cllr N McGuiness, Cllr D Barlow (extended) and A Wetton.

There were none relating to the Items on the agenda. Cllr Hardy said she had become a member of the Green Party.

None.

RESOLVED: Cllr Stephenson proposed that members of public and press, by reason of the confidential nature of the item, be excluded for Item 2025-112. All in favour.

A presentation was received from Mansfield District Council.

This presentation and a link to the survey carried out, are available on the Parish Council website Warsop-pc.gov.uk

In summary:

·         The plans need to be submitted to government by 28^th November

·         1e is the preferred option for MDC

·         1b is the preferred option for Notts County Council

·         There is a new option put forward by Notts City Council in the last few weeks

·         May 2027 – Elections scheduled for the new unitary councils

·         April 2028 – New councils should go live

·         There should be no change to Parish Councils

·         Officers are happy to attend another meeting or any drop-in sessions if requested

There was a Q and A session focussed on the survey results and participants (link posted)

MDC Officers were thanked for attending and they left the meeting at 7.00pm.

a.)  Pursuant to Standing Orders, Members of the Public and Press shall have a period of 15 minutes (total) to speak at the meeting.  A Member of the Public shall not speak for more than five minutes.

A member of the public asked about the access points for Stonebridge site.  They also asked about the S106 monies for this and what is happening to the land on the old bingo site.

Cllrs Stephenson, Burgin and Hardy addressed the points:

S106 money is due at the end of the development

The planning application for the bingo site was rejected but then appealed and won (permission for new homes granted)

Spion Kop – MDC are carrying out a Local plan review, and it has to find areas available to build new homes

Access to the site should be via Vale Avenue, onto Stonebridge onto the estate, not Sookholme.

The members of public left at 7.12pm.

b.)  If the Police Liaison Officer, County Council or District Council Member(s) are in attendance, they will be given the opportunity to raise any relevant Parish Council matter.

County Councillor McCormack gave an update:

·         There had been £7.5 million from EMCA for the roads

·         Priorities for the Parish for roads were the A60, Sherwood Street and Netherfield Lane

·         Two schools were being addressed – Netherfield Infants (Asbestos) and Eastlands (windows)

·         The tie wrapped flags are going to be removed and brackets will be put up on the lamp posts for flag mounting (approx. x 20 on the A60)

·         There had been hedge trimming and road repairs on Sycamore Street

·         The LCF (Local Community Fund) was open from Notts CC, up to £20k capital funding

Cllr Burgin asked for York terrace road to also be prioritised and Cllr Hardy asked for the criteria for priorities on the roads. Cllr D Hughes raised the issue with the speed limits on Netherfield Lane. Cllr J Stephenson asked for the costs of putting up the brackets for new flags. Cllr J Stephenson raised concerns about the flag on Sherwood Street obstructing the camera on the emergency touch point/CCTV.

PSCO D Dyre arrived (7.20pm) and reported:

·         PCs Agar and Chase were unable to attend due to responding to an incident

·         Speed cameras were out yesterday – 8 caught speeding on Netherfield Lane and 30 at the bottom of Cuckney Hill (Sunday)

·         Two drug warrants in the last 2 months

·         There is a beat surgery tomorrow at Warsop Value. Cllr Burgin thanked police for this considering recent issues in Warsop Vale

·         ASB peaking in Warsop Vale

·         Anti-social behaviour figure up 100% (4 calls)) – peak due to school holidays, has died down after 2 to 3 weeks of foot patrols. Mainly Health Hub and Skate Park. Will usually escalate again Halloween then drop after Bonfire Night

·         Members of the public should call PCSOs, not post on Facebook

·         Still have the Speedwatch equipment and defined numbers needed for training (to be discussed later in the meeting)

Cllr N Hughes said that there had been many cars parking at the end of Stonebridge Lane at all hours. PCSO D Eyre said she would add to the patrol.

PCSO D Eyre left at 7.30pm.

District Councillors said LGR was the main thing at the moment.

Cllr D Hughes said Severn Trent had been out to the attenuation ponds and again raised the speed limits on Netherfield Lane. The school had received a start date for the improvements.

NOTED. Cllr J Stephenson thanked them for their contributions.

a.)  To confirm the permanent appointment of the new Clerk & RFO

RESOLVED: Unanimously agreed.

b.)  To confirm the permanent appointment of the new Events & Liaison Co-ordinator

RESOLVED: Unanimously agreed.

a.)  To consider the applications for Co-option and invite applicants who are in attendance, to speak

Two applications were received for co-option, another applicant had since rescinded his application. Cllr Stephenson asked applicants to clarify the seats they were interested in.

b.)  Councillors to vote – Warsop Carrs Ward co-option

RESOLVED: Cllr J Stephenson proposed that Andrew Hawkins be co-opted for the Warsop Carrs vacancy and Andy McCormack (County Councillor) be co-opted for the Netherfield vacancy. Seconded by Cllr K Hardy. All in favour.

c.)  Councillors to vote– Netherfield Ward co-option

RESOLVED: Decided in one vote in Item 2025-96b.

d.)  Co-opted Councillor(s) to Sign Declaration of Acceptance of Office, if applicable

RESOLVED: Co-opted members signed the Declaration of Acceptance of Office in the presence of the Proper Officer. They took their seat with the Council. The Clerk advised that new members can abstain to vote on items due to having limited knowledge / background of business to be transacted.

a.)  8^th September 2025

RESOLVED: Cllr J Stephenson proposed that the Minutes should be approved. This was seconded by Cllr A Burgin and it was agreed the minutes were a true record. They were signed by the Chair.

b.)  21^st July 2025

RESOLVED: Cllr A Burgin proposed that the Minutes should be approved. This was seconded by Cllr J Stephenson and it was agreed the minutes were a true record. They were signed by the Chair.

c.)  9^th May 2025 (Emergency Meeting)

RESOLVED: Cllr J Stephenson proposed that the Minutes should be approved. This was seconded by Cllr K Hardy and it was agreed the minutes were a true record. They were signed by the Chair.

d.)  28^th April 2025

RESOLVED: Cllr H Hughes proposed that the Minutes should be approved. This was seconded by Cllr J Stephenson and it was agreed the minutes were a true record. They were signed by the Chair.

a.)  F&GP 15^th September 2025

NOTED

b.)  HR 24^th July 2025

NOTED

c.)  HR 3^rd July 2025

NOTED

Terms of Reference – Committees

Standing Orders

Financial Regulations

A report was received from the Clerk (published with the agenda). She added that she had received reports of the Public toilets being closed early (2.45pm) the day before – Cllr A Burgin to follow up with MDC.

Some Councillors had expressed an interest in inviting school children to the Council chambers, this would be added to the January agenda for discussion.

The Clerk said she had received confirmation from Via EM that the objection had been lodged and that we would hear back in due course. There had been recent concerns with traffic due to the four-way lights (outside the church) and tailbacks for 30 minutes. Cllr J Stephenson raised concerns about the viability of future parish events if the road was to close. Cllr R Hardy summarised the information she received after submitting a Freedom of Information request to Nottinghamshire CC. Cllr N Hughes questioned the validity and support of the closure.

The Clerk asked for the number of objections received – Cllr A McCormack said a dozen had been received.

To be discussed again when updates are available.

a.)  To receive an update from the Events & Liaison Coordinator

A report was received, in summary:

·         2 food vendors were booked, one more was needed (Cllr A Hawkins to approach potential vendors)

·         Cllr Simpson said a Temporary Events Licence had been secured for The Shed – to serve canned alcohol, mulled wine etc.

·         2 entertainers were booked – balloons, face painting, One more needed (Cllr A Hawkins to approach a potential entertainer)

·         Snowglobe has been ordered and a contract written up

·         Awaiting confirmation on the outdoor rides

·         7 forms have been received for stall bookings

·         Community groups have been invited

b.)  To receive an update from the Events Working Group

Summarised above in Item a.)

c.)  To discuss advertising of stalls, bookings and plans for Winterfest 2025

RESOLVED: The advertisement was already done.

d.)  To make any outstanding decisions for Remembrance Day 2025

RESOLVED:

An update from Cllr K Hardy was received, in summary:

·         ACT training was required for all marshals

·         Road closure was confirmed

·         MDC has approved the Event Management Plan

·         TRO Road closure was approved by Via EM

·         Contact has been made regarding First Aid

·         Awaiting correspondence from Notts Police (Hostile Vehicle Mitigation has been highlighted)

·         Chevron are parking vehicles at the Cenotaph and Hetts Lane

e.)   To make any other outstanding decisions for Winterfest 2025

None.

f.)   To consider the email from Warsop Carnival Committee regarding 2026 and discuss the next steps

The Clerk read out the email from the Warsop Carnival Committee.

It was agreed that contact should be made to arrange a meeting asap to discuss this further.

An update was received, in summary:

·         It was 60% complete

·         Consider approaching the two new shops for a Welcome to Warsop feature (Cllr Stephenson to follow up one business)

Cllr Simpson and the Events & Liaison Coordinator left the meeting, 8.32pm.

a.)  To receive any updates regarding the progress of building works at Lifespring (old Town Hall)

Cllr K Bonsall said that electrical works were due to take place in the next few weeks, but it should not interfere with staff access to the Parish Office, or with meetings.

b.)  To consider re-locating the council’s offices to the ground floor of the town hall so the council’s premises are more accessible

A discussion took place regarding the broken chair lift, Equality Act 2022 and accessibility for members of the public. In light of current grant applications in progress, it was agreed to defer this item until the November meeting.

The F&GP Committee discussed this on 15^th September and recommended that up to £3000 is used to address this urgently. Members recommended the quote from Maplebeck Tree Services £2,860 plus VAT. The Clerk has provisionally booked them in for the 5^th and 6^th November. Mansfield District Council has granted permission to undertake the works to the 3 trees with a TPO under the Town and Country Planning (Tree Preservation) (England) Regulations 2012.

RESOLVED: To authorise the works up to £3,000 and to instruct the contractor to undertake the work (in line with the permissions granted) as soon as possible.

a)   To receive and note the council’s receipts and payments report for the months of July, August and September

The report was received and noted.

b)   To receive and review the budget to actuals report with notes showing 15% or more variances with explanations

The report was received and noted.

c)    To receive and note the council’s bank balances and reconciliations to the end of July, August and September.

The report was received and noted.

d)   To note the payments made in October and authorise the up-coming known payments

RESOLVED: It was agreed to authorise the payments.

e)   To note that the External Auditor Report was received on 29^th September. The Report along with the Notice of conclusion of Audit has been published in line with statutory requirements and by the deadline of 30^th September.

NOTED

f)     To consider the comments made by the External Auditor

The Clerk summarised main points. Section 1, Assertion 1 has been incorrectly completed as the budget and precept figures had not been correctly minuted (‘Except for matter’).

‘Other matters’: Weaknesses had been identified by the internal auditor and explanations acknowledged by PKF Littlejohn. Explanations for ‘No’ responses on the Annual Governance Statement Assertions 2, 4, 5 and 7 were not published. Therefore, for the 2025/26 FY, Warsop Parish Council should select ‘No’ to Assertion 3 on the Annual Governance Statement. It should also publish the reason why ‘No’ is selected on its website. An adequate explanation for variances in Box 3 of Section 2 (Accounting Statement) was not provided.

g)   To update the Clerk with any information for drafting of the 2026/2027 budget

It was agreed this would be discussed at the next F&GP Committee meeting

h)   To consider whether the Parish Council should earmark the Transave account money for match-funding current grant applications

It was agreed that this should discussed and approved at the next F&GP Committee meeting.

i)     To discuss the Mayors Community Development Fund and make any decisions regarding the application

Cllr Burgin asked the Clerk to look into match funding from various funds including Tarmac/Entrust, Severn Trent, Veolia and Lloyds Bank.

It was apparent that Swallow green was a priority for residents and was mentioned many times at the consultations (play park/development).

The application form had not yet been received. The Clerk had been in contact with 3 companies for potential assistance.

j)     To agree if the Parish Council should apply to the Local Communities Fund new round (Notts CC). Deadline 7^th November The Local Communities Fund (LCF) | Nottinghamshire County Council

RESOLVED: After discussion, it was agreed the Parish Council would not apply. The Clerk was asked to Liaise with Lifespring regarding a submission for accessibility/stair lift. She would also liaise with Cllr McCormack regarding County Councillor support and endorsement.

Joint Panel on Accountability and Governance Practitioners Guide 2025.

The Local Audit and Accountability Act 2014

a.)  To agree the date and time of the next F&GP Meeting

RESOLVED: The next meeting of the F&GP committee will be on Monday 10^th November, immediately after the next HR committee meeting (at 6pm)

b.)  To agree the date and time of the next HR Meeting

RESOLVED: The next meeting of the HR committee will be on Monday 10^th November at 6pm.

It was agreed that another training session needed to be organised. The police had stated a certain number need to be booked in to deliver it. It was agreed to advertise this in Warsop District News asking for volunteers.

DEFERRED: It was agreed to defer this item until the Administrative Assistant is recruited.

Nothing further to add.

https://planning.mansfield.gov.uk/online-applications

a.    Application Ref: 2025/0569/RES Proposal: APPLICATION FOR RESERVED MATTERS OF LANDSCAPING FOLLOWING APPROVAL OF OUTLINE APPLICATION 2024/0513/OUT (OUTLINE APPLICATION FOR THE CONSTRUCTION OF 2 NO UNITS FOR THE USE OF EXISTING CAR WASH/VALETING ON SITE INCLUDING THE MATTERS OF ACCESS, APPEARANCE, LAYOUT AND SCALE) Site Address: Leeming Lane Car Wash Leeming Lane North Mansfield Woodhouse Nottinghamshire NG19 9EE:

Ward: Market Warsop Valid Date: 19th September 2025

There were no comments or objections.

b.    Application Ref: 2025/0570/TPO Proposal: WORKS TO 2 NO. TREES COVERED BY A TREE PRESERVATION ORDER. Site Address: Moorfield Farm House Bishops Walk Church Warsop Nottinghamshire NG20 0SN

Ward: Warsop Carrs Valid Date: 22nd September 2025

There were no comments or objections.

c.    Application Ref: 2025/0557/HHA Proposal: RENDER TO SIDE/REAR ELEVATIONS OF PROPERTY Site Address: 21 Burns Lane Warsop Nottinghamshire NG20 0PA Ward: Meden Valid Date: 29th September 2025

There were no comments or objections.

d.    Application Ref: 2025/0582/HHA Proposal: INSTALLATION OF AN AIR SOURCE HEAT PUMP. Site Address: 3 Avocet Place Warsop Vale Nottinghamshire NG20 8XZ Ward: Warsop Carrs Valid Date: 25th September 2025

There were no comments or objections.

e.    Application Ref: 2025/0599/NMA Proposal: NON MATERIAL AMENDMENT TO APPLICATION 2025/0290/HHA (SINGLE STOREY FRONT AND REAR EXTENSION WITH NEW FIRST FLOOR WINDOW TO SOUTH-WEST ELEVATION.) – CHANGE TO FRONT ELEVATION GLAZED WINDOW OF THE SINGLE STOREY EXTENSION AND CHANGE OF DESIGN TO THE GROUND AND FIRST FLOOR FRENCH DOORS WITH SIDE WINDOWS TO THE FRONT ELEVATION. Site Address: Nettleworth Manor Leeming Lane North Mansfield Woodhouse Nottinghamshire NG19 8LJ.  Ward: Market Warsop Valid Date: 7th October 2025

There were no comments or objections.

f.     To consider any planning applications received since the agenda was issued

None

g.    To note any planning decisions

N/A

NOTED

It was resolved that members of press and the public are excluded for the remainder of the meeting, by reason of the confidential nature of the items of business to be transacted. This is in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 and Schedule 12A (Access to Information) of the Local Government Act 1972.

RESOLVED: Cllr Burgin gave background information. It was unanimously agreed that the amount stipulated was correct, that the reasons were acceptable and that the money should be paid to the bank account provided by the ex-employee. Clerk to action.

Meeting Closed 9.19pm.